In-House Paralegal & Contract Operations Administrator

We are seeking a highly organized, proactive and detail-oriented In-House Paralegal / Legal Operations Administrator to join our growing legal and contract operations team. This role is ideal for an experienced legal professional with at least 3-5 years of relevant experience gained within a law firm, corporate legal department, or in-house environment.

Working closely with Legal Counsels and the Contract Management teams, you will play a key role in supporting the corporate governance, legal administration, contract operations, tender administration and legal records management activities of a dynamic international construction and offshore services group.

If you thrive in a fast-paced environment, excel at managing multiple priorities and enjoy being the organizational backbone of a legal function, we would like to hear from you.

Main Responsibilities

Corporate Governance & Legal Administration

• Maintain the corporate records, statutory registers and legal files of all companies within the Group.
• Coordinate corporate housekeeping activities, including board resolutions, powers of attorney, annual filings and corporate documentation.
• Maintain and update corporate structure charts and legal entity records.
• Organize and manage corporate compliance calendars and key corporate deadlines.
• Assist with KYC, due diligence and compliance requests from banks, auditors, clients and business partners.

 Banking & KYC Management

• Coordinate bank account opening, closure and maintenance procedures.
• Manage Know Your Customer (KYC), AML and corporate documentation submissions for financial institutions.
• Maintain accurate records of banking mandates, signatories and corporate authorizations.
• Liaise directly with banks and financial service providers regarding documentation requirements.

Contract & Tender Administration

• Support the Legal team during tendering activities.
• Prepare, organize and maintain contract files, correspondence and supporting documentation.
• Maintain registers of contracts, NDAs, framework agreements, subcontractor agreements and project documentation.
• Assist with contract execution, signature processes and document circulation.

Document Management & SharePoint Administration

• Organize and maintain legal repositories and document management systems, including SharePoint.
• Manage filing systems and ensure proper retention and archiving of legal and corporate records.
• Maintain company-wide legal templates and document libraries.
• Ensure all legal documents are properly indexed, controlled and readily accessible.

 Internal Registry Management

• Maintain legal and corporate records within company systems.
• Ensure accurate and timely updates of vendor, customer and corporate information.
• Support internal reporting and document tracking processes.
• Maintain various legal, compliance and contractual registers

 Legal Operations Support

• Draft routine legal correspondence and administrative legal documents.
• Coordinate internal and external communications with legal advisers, authorities, financial institutions and business partners.
• Monitor shared legal email inboxes and assist with legal workflow management.
• Support internal governance, compliance and audit activities.
• Provide administrative support to the Legal and Commercial teams as required.

Requirements

• Bachelor's degree in Business Administration, International Studies, Law, Legal Studies, Economics, Corporate Governance, Company Secretarial Services or a related discipline.
• A Master’s degree or relevant certification is a plus.
• 3–5 years of experience in a law firm, in-house legal department, corporate governance, company secretarial, contract administration or paralegal role.
• Experience in corporate governance, legal administration, company records management and compliance processes.
• Familiarity with KYC/AML requirements, banking documentation and corporate filings.
• Experience supporting contract administration, tendering activities and document control processes.
• Proficiency in Microsoft Office, SharePoint and SAP or similar ERP/document management systems.
• Excellent organizational, communication and stakeholder management skills.
• Strong attention to detail, professionalism, discretion and ability to manage multiple priorities.
• Previous experience in the construction, engineering, energy, offshore, marine or infrastructure sectors will be considered an advantage.

Benefits

• Private Health Insurance
• Company Bus from central spots
• Fast-paced environment
• Specialization in a niche market
• Competitive compensation
• Continuous development opportunities

This job description is intended to convey information essential to understand the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties and responsibilities or working conditions associated with the position. All the above are illustrative duties and the post holder will be expected to become involved in a range of work to enable the team to respond effectively to the requirements of the Company.

We are an equal opportunities employer. We are determined that no job applicant or employee receives less favorable treatment on the grounds of sex, pregnancy or maternity, gender re-assignment, sexual orientation, religion or belief, marriage or civil partnership, age, race, or disability. All information will remain confidential to the Company and will be handled in accordance with the requirements of the Personal Data Protection legislation.