Clinical Affairs Coordinator

Position Summary:

Under the supervision of the Clinical Affairs Supervisor, coordinate all activities related to the Clinical Affairs Department.

Essential Functions of the Job:

• Support Clinical Affairs Department in ensuring timely and accurate clinician timesheets, allocations, and reimbursements.
• Assist supervisor on a daily basis to allocate the correct clinic departments to float clinicians or clinicians providing coverage at site outside their allocated schedule or location - Cross referencing with EPIC schedule for accuracy.
• Maintain strong working relationship with ACMOs, CSMs, and payroll department to ensure accurate reporting of clinicians’ hours and allocation location.
• Utilizing the Daily Sick Call reports, enter the sick hours into the clinicians’ timesheet on a daily basis in preparation for payroll.
• During each pay period, assist with editing and correction of medical clinicians’ timesheets in a timely and accurate basis – Cross referencing with EPIC schedule for accuracy.
• Assist supervisor with Holiday Pay Reports.
• Complete Allocation Forms for status changes, department allocation changes, stipend requests, and manager request changes.
• Ensure follow-up for approvals of allocation changes submitted to ensure proper allocation of hours, allocation site, and administrative time for clinicians.
• Provide coverage for Clinical Affairs Supervisor when needed for any Dayforce items.
• Communicate with Dayforce team if issues arise related to missing schedules or wrong work rotations.
• Assist with completing Payroll adjustments as needed.
• Work with Payroll Team to complete report reminders.
• Assist with maintaining accurate and up-to-date master sheet of Float Availability and Assignments.
• Assist with maintaining up-to-date master sheet of clinicians’ Contact Information.

Additional Duties and Responsibilities:

• Perform other duties as assigned.
• Maintains and adheres to established departmental policies and procedures as needed, environmental and infection control standards.
• Enhances professional growth and development through participation in educational programs, in-service meetings, LMS trainings, and workshops.
• Attends meetings as required and participates in committees as directed.
• Performs other duties as assigned.

Job Requirements:

Education Required (Minimum level of education):

• High School Diploma/GED Equivalent OR three years of experience in a healthcare or academic setting in lieu of education

Certifications/Licenses required:

• None applicable.

Experience Required (Minimum level of experience):

• One year of experience in healthcare, academic, or a closely related field.

Verbal and Written Skills Required to Perform the Job:

• Excellent oral and written  communication skills required.

Technical Knowledge and Skills Required to Perform the Job:

• Proficient in Microsoft Office Suite (Excel and Google); computer-literate; attention to detail.

Equipment Used:

• Networked personal desktop, laptop computer, document center, and telephone.

Working Conditions and Physical Requirements:

• Prolonged periods of sitting and standing
• Driving within the county for occasional meetings.
• May be required to work evenings and/or weekends.

Universal Requirements

Pre employment requirements include I-9, physical, positive background and reference check results, complete application, new hire orientation, pre-employment PPDs.