Lease Abstractor

The Lease Abstractor will read and interpret commercial real estate leases and effectively summarize the intent and meaning into the Property Works and/or assigned system. This will include critical data such as lease terms, options, rent and other expenses, repairs & maintenance responsibilities, and other legal clauses. A good candidate will have prior commercial real estate and/or property accounting experience, be familiar with reading real estate leases or other contracts and have a great attention to detail.

Duties/Responsibilities:

• Meet daily benchmark by accurately completing stated number of full abstracts per stipulated deadline.

• Abstract commercial real estate leases and supporting lease documents into lease management system by following instructions and training materials.

• Effectively summarize data without compromising legal intent or meaning.

• Recognize and accurately abstract critical data elements such as:

1. Dates – Calculating all dates
2. Lease Option Types
3. Rent and other charges
4. Repairs & Maintenance Obligations
5. Lease Clauses - Comprehensive understanding of Lease Clauses such as Co-Tenancy, Exclusive Use, Radius Restriction, Surrender, etc.

• Review and reconcile Common Area Maintenance (CAM), property tax, and other operating expense invoices from landlord

• Process recurring rent, monthly utility charges, tenant services payments. escrows and other monthly billings

• Review and reconciliation of monthly and annual billing statements and invoices

• Identify and communicate discrepancies and raise any questions as needed.

• Perform audits of key financial terms and dates to legal documents and data.

• Recording of received documentation and information

• Perform other related duties as assigned.

Education and Experience:

• A Bachelor’s Degree in Business Admin, Finance, Law, Real Estate or Paralegal Certificate

• At least 2 years professional experience, accounting experience a plus

Required Skills/Abilities:

• Ability to work independently in a fast-paced environment
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent attention to detail and ability to think critically
• Excellent time management skills with a proven ability to meet deadlines
• High Proficiency in grammar, spelling, and proof reading
• Strong analytical and problem-solving skills
• Ability to be self-motivated while working in a team environment
• Proficient with Microsoft Office Suite or related software

Please note, only short-listed candidates will be contacted for interviews.