Program Manager

Key Performance Indicators (KPIs)

• Achievement of grant objectives and deliverables
• Student recruitment and retention outcomes
• Program participation and completion rates
• Timely submission of grant reports
• Budget compliance and fiscal stewardship
• Community partnership development
• Participant satisfaction and success metrics

Essential Functions (Principal Duties and Job Responsibilities):

• Manage day-to-day operations of Centers of Excellence grant programs.
• Monitor grant deliverables, timelines, milestones, and performance metrics.
• Ensure compliance with federal, state, institutional, and sponsor requirements.
• Coordinate grant reporting and documentation.
• Develop and implement programs supporting student recruitment, retention, academic success, and professional development.
• Coordinate pipeline programs, undergraduate, graduate, and health professions students.
• Facilitate summer enrichment and workforce development initiatives.
• Support faculty development and mentoring activities.
• Coordinate student support services and academic success initiatives.
• Track participant outcomes and progress toward program goals.
• Assist with recruitment and selection of program participants.
• Organize workshops, seminars, and leadership development activities.
• Collect and analyze program performance data.
• Develop outcome measures and dashboards.
• Prepare annual, semi-annual, and final grant reports.
• Support continuous quality improvement initiatives.
• Develop relationships with schools, colleges, healthcare organizations, and community partners.
• Coordinate outreach and recruitment efforts.
• Represent the institution at community and professional events.
• Supervise program coordinators, student workers, and support staff as assigned.
• Facilitate team meetings and project planning activities.
• Support strategic planning efforts for the Centers of Excellence.
• Under the direction of the associate dean for business and finance, monitor grant budgets and expenditures.
• Collaborate with finance staff to ensure appropriate use of grant funds.
• Prepare budget reports and assist with grant renewals and continuation applications.
• Track participant stipends, scholarships, and program expenditures.

Knowledge, Skills, Abilities Preferred:

• Demonstrated effectiveness to advancing a culture and climate of diversity, equity, belonging and anti-oppression.
• Demonstrated effectiveness as a leader of faculty and staff.
• Outstanding interpersonal and communication skills.
• Ability to write policies and procedures.
• This position will require strong leadership and organizational skills, as well as a deep understanding of academic policies and procedures.

Education and Experience Required:

• Bachelor’s degree in Higher Education, Public Health, Healthcare Administration, Education, Business Administration, or related field.
• 3–5 years of program management experience.
• Experience analyzing data
• Experience managing federally funded grants (HRSA, NIH, Department of Education, CDC, etc.).
• Experience in higher education, healthcare, workforce development, or student success programs.

Education and Experience Preferred:

• Master’s degree in Higher Education, Public Health, Healthcare Administration, Education, Business Administration, or related field.
• Experience with HRSA Centers of Excellence grants.
• Knowledge of health professions education and workforce diversity initiatives.
• Experience with grant writing and grant reporting.

Licensure, Certification or Registration Required:

• None

Licensure, Certification or Registration Preferred:

• None