Admin Assistant - Subaru South Body Shop

Introduction

The Jim Pattison Auto Group is seeking a reliable, organized, and personable Administrative Assistant to join our team at the Jim Pattison Subaru South Body Shop. As the first point of contact for our guests, you will create a warm and professional first impression while also supporting the dealership’s administrative and accounting functions.

The ideal candidate is dependable, an excellent multitasker, and comfortable balancing front desk responsibilities with accurate, detail-oriented office work. Absolute confidentiality of all information is required.

Schedule: This is a full-time position. Regular hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Reports to: Office Manager

About Us

The Jim Pattison Auto Group, a division of the Jim Pattison Group, was established in 1961 when Jimmy Pattison acquired a GM franchise. Today, the organization operates 28 locations across Western Canada, representing 16 automotive brands.

Customer satisfaction is our top priority, and it is made possible by the dedication of our employees. Learn more about us here: https://www.jpautogroup.com/dealership/about.htm

A Day in the Life

• Greet guests and create a friendly, professional first impression
• Answer, screen, and direct incoming calls, and respond to general inquiries
• Keep the reception area clean, organized, and welcoming
• Manage incoming and outgoing mail and correspondence
• Verify and process invoices and obtain the required payment approvals
• Reconcile statements of account against the ledger and ensure payments are made within dealership timelines
• Assist with the monthly closing of accounts and prepare account analyses
• Prepare daily deposits and complete the deposit spreadsheet
• Follow up on outstanding accounts and manage collections as needed
• Record sales transactions in the accounting records
• Reconcile administration department records with those of the sales department
• Keep reports current and in line with dealership accounting standards
• Maintain strict confidentiality of company and customer information
• Perform other duties as assigned

What We’re Looking For

• Reliable, punctual, and dependable
• Excellent multitasking skills, with the ability to stay organized and meet deadlines
• AR and AP experience is required
• Previous reception or administrative experience is an asset
• Dealership experience is an asset
• Strong proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong data entry skills with a high degree of accuracy
• Detail-oriented and precise in all work and communication
• Excellent customer service skills with a positive, courteous phone manner
• Strong verbal and written communication skills
• Ability to interact professionally with coworkers and guests
• Ability to work both independently and as part of a team

What We Offer

• Competitive wages
• Comprehensive benefits package, including health, dental, and insurance
• Opportunities for growth and development, from customer service to administration
• Access to exclusive corporate discount programs
• Recognition and rewards programs
• Great colleagues and a positive, supportive work environment

How to Apply

If you are looking for a rewarding opportunity where you can set yourself apart, please apply with your resume today!

This role requires successful candidates to complete a satisfactory Criminal Record Check.

Visit our Careers Page to explore more opportunities: https://www.jpautogroup.com/careers/

We thank all applicants for their interest; however, only those selected for interviews will be contacted.

We are an equal opportunity employer and are committed to creating an inclusive and accessible workplace. We welcome applicants from all backgrounds and experiences. If you require any accommodations during the recruitment process, please contact us at careers@jpautogroup.com.