Reception and Office Coordinator

Who We Are  

Antec Controls (www.anteccontrols.com) is a leader in environmental monitoring and control for critical spaces such as operating rooms, isolation rooms, and laboratories. Our range of products includes electronic controllers, touchscreen interfaces, sensors, air valves and many other supporting products. Our controllers are highly configurable, allowing for optimization of room and fume hood control. 

What You Can Expect:  

• Health and Dental- Employees and their families enjoy paid benefits covering an extensive list of medical and dental expenses and services.  
• PocketPills – You and your family will have free access to Canada’s first Digital Pharmacy, PocketPills enables you to call, text or email the pharmacy care team from wherever you are.  You will enjoy free delivery of your prescriptions and vitamins straight to your home.
• Employee and Family Assistance Program (EFAP)- You and your family will have free access to consultation and support for your mental, emotional and financial well-being
• Life and Disability- You will be provided with life insurance in a multiple of your salary with an option to purchase additional coverage.  
• Pension Matching Program- Invest in your future with each pay cheque through our Defined Contribution Pension Plan and we will match your contribution (up to 3% of your salary).
• Gym Subsidy Program- Employees are eligible for a gym membership reimbursement of up to $300 per year, this includes Fitness related App’s.
• As part of our Goals, Rewards, Improvement and Teamwork program qualifying teams can enjoy a monthly reward.
• Personal and Professional Development- We are committed to helping you reach your potential through training and education.
• Community Involvement- Generously supporting health, charities, youth, and education opportunities is our passion, and you’re invited to be a part of that. 

Reception and Office Coordinator - Antec Controls

The Reception and Office Coordinator role plays a vital role in creating a welcoming, organized, and professional workplace environment. As the first point of contact for visitors, employees, and external partners, this position is responsible for ensuring the office operates smoothly and presents a positive experience for all who enter.

Working closely with the Human Resources Manager, the Reception and Office Coordinator woukd support key employee lifecycle activities, including onboarding, employee engagement initiatives, workplace communications, and administrative processes. This role also contributes to workplace safety and compliance efforts through the maintenance of training records, documentation, and reporting requirements.

Success in this role requires a proactive, service-oriented individual who takes pride in maintaining an organized office environment, supporting employees and visitors, and contributing to a positive workplace culture. Through a combination of reception, administrative, human resources, and office coordination responsibilities, this position helps ensure the efficient operation of the organization while supporting employee experience and organizational success.

The successful candidate’s responsibilities will include:

• Serve as the primary receptionist and first point of contact for visitors, employees, vendors, and external partners.
• Manage incoming calls, emails, visitor access, meeting room bookings, and daily office communications.
• Maintain reception, meeting rooms, common areas, and office spaces to ensure a professional and welcoming appearance.
• Prepare coffee and refreshments for employees and visitors and ensure hospitality areas are stocked and presentable.
• Assist with maintaining a clean, organized, and functional kitchen and break room environment.
• Maintain visitor logs and office records as required.
• Monitor and maintain inventory levels of office supplies, kitchen supplies, and café items, coordinating replenishment as needed.

• Provide administrative support to the Human Resources Manager.
• Assist with onboarding activities, including preparing, organizing, and distributing new hire documentation and onboarding materials.
• Assist with employee engagement initiatives, recognition programs, company events, and workplace activities.
• Support the coordination of employee communications, announcements, and company updates.

• Assist with maintaining safety training records, certifications, and compliance documentation.
• Track mandatory training completion and support reporting requirements.

• Coordinate communication materials and logistics for company events and organizational initiatives.
• Support special projects and organizational initiatives through administrative coordination and follow-up.

Confidentiality and Professionalism

• Maintain accuracy, discretion, and confidentiality when handling sensitive employee, visitor, and company information.
• Promote a professional, positive, and service-oriented workplace environment.

Qualifications Required

• 2+ years of experience in a reception, administrative, or office coordination role within a corporate or professional environment.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong verbal and written communication skills.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Demonstrated ability to handle confidential information with professional discretion in a workplace setting.

Asset

• Post-secondary education in Office Administration, Business Administration, Communications, or a related field, or an equivalent combination of education and relevant experience.

Should this excellent opportunity interest you, please submit your resume, including salary expectations.

Price Industries Limited hires on the basis of merit and is strongly committed to equity and diversity. We welcome applications from all qualified candidates, including all genders, Indigenous peoples, persons with disabilities, members of visible minorities, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code. We are happy to provide reasonable accommodations throughout the selection process and while working at Price. If you require support applying online because you are a person with a disability, please contact us at HR@priceindustries.com .    

We appreciate the interest shown by all applicants, however only those being considered for an interview will be contacted. 

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