Facilities Administrator

Who We Are

The Fraser Valley Child Development Centre is located in the beautiful Fraser Valley, close to nature and city, with many opportunities for outdoor and leisure activities. We acknowledge that we provide our services on the traditional, ancestral and unceded territories of the Stó:lō and Nlaka’pamux peoples. We are a community-based organization providing innovative, strength based, family centered services to children and youth with support needs, and their families. Our work focuses on child development - supporting, advocating, and empowering children and families. Services are delivered in a culture of excellence, diversity, and respect, with a focus on positive outcomes for each child, their families, our staff, and our community. We believe in “Helping Kids Shine”. 

We are dedicated to strengthening the well-being, growth and participation of children, youth and their families through innovative evidence-based child development services.

The Fraser Valley Child Development Centre is a flexible, supportive employer that invests in the mental health, wellbeing, and professional development of their staff. FVCDC envisions a diverse, inclusive workforce that reflects our communities. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code. 

About the Opportunity

Reporting to the Manager of HR & Operations, the Facilities & Building Operations Coordinator is responsible for coordinating day-to-day operations, maintenance and improvement projects across FVCDC's multiple facilities. The position requires practical experience in commercial building operations, including identifying and resolving maintenance issues, coordinating contractors and service providers, completing minor repairs, and overseeing facilities projects from planning through completion.

The role also coordinates facilities-related health and safety activities, building security, emergency preparedness and preventive maintenance. Working closely with landlords, property managers, contractors and internal teams, the successful candidate will demonstrate independent judgment, technical understanding, hands-on problem-solving skills and the ability to manage competing operational priorities.

Position Type: Temporary, Part Time (1 Year Term). Possibility for extension or permanent position.

Classification: Excluded

FTE: 0.8 FTE (30 hours per week) scheduled over a minimum of 4 days per week

Primary Location: Abbotsford, BC, with travel to FVCDC locations in Chilliwack and Mission as required
Work Arrangement: Fully on-site

What You'll Do

• Manage facilities requests through the Facilities Helpdesk/ticketing system, set priorities, arrange the required work, keep staff informed, and follow each request through to completion.
• Conduct regular building and site checks to identify maintenance, repair, accessibility, and other facility concerns, and arrange follow-up as needed.
• Complete minor repairs and maintenance within a safe scope of work, including furniture assembly, shelving, painting, minor wall or fixture repairs, non-structural renovations, workspace setup, and office moves.
• Coordinate building repairs, maintenance, and services with landlords, property managers, contractors, and service providers, including HVAC, plumbing, electrical, waste and recycling, pest control, snow and ice removal, security, alarms, and custodial coverage.
• Plan and coordinate facilities projects from start to finish, including outlining the scope of work, communications, timelines, costs, materials, contractors, scheduling, site access, safety and completion of the work.
• Obtain and compare quotes, follow procurement and approval requirements, track facilities budgets and project costs, and maintain invoices, receipts, warranties, and related records.
• Monitor facilities projects and contracted work, address incomplete or unsatisfactory work, and identify preventive maintenance and cost-saving opportunities.
• Supervises two Facilities staff and two custodians, including assigning work, setting priorities, arranging schedules and coverage, approving leave and evaluating performance.
• Administers the applicable collective agreement, addresses employee concerns and responds to grievances within delegated authority, with guidance from their own supervisor and HR.
• Makes hiring and disciplinary decisions within delegated authority and participates in termination decisions, in consultation with their own supervisor and HR.
  
• Coordinate facilities-related health and safety activities, including OH&S orientations, emergency drills, emergency preparedness, hazard follow-up, corrective actions, and completing required safety records.
• Coordinate the inspection, servicing, and maintenance of first aid supplies, fire and life-safety equipment, and other facilities-related safety equipment.
• Manage building access and security, including keys, fobs, access cards, alarm codes, and access changes when employees start, transfer, or leave.
• Maintain facilities records, tools, supplies, equipment, and inventory, including floor plans, emergency contacts, landlord and vendor information, and organized storage areas.
• Coordinate the movement and delivery of furniture, equipment, and supplies between locations, support FVCDC vehicle maintenance, coordinate facilities invoices with Finance, and escalate significant building, safety, cost, or operational concerns to the supervisor when needed.

Qualifications

• High school diploma or equivalent.
• Certificate or diploma in Facilities Management, Building or Facility Operations, Construction, Occupational Health & Safety, Business/Operations, or a related field, or an equivalent combination of relevant training and experience.
• Minimum two years of relevant experience in commercial or institutional building operations, facilities coordination, property maintenance or a related field. Experience supporting multiple locations is an asset.
• Practical experience and ability to complete minor repairs, maintenance, and minor non-structural renovation work.
• Experience with facilities budgeting, procurement, and cost tracking.
• Current WorkSafeBC-recognized Basic First Aid certificate.
• Valid BC Class 5 Driver’s Licence and access to a reliable vehicle for required work-related travel.
  

Skills & Abilities

• Excellent organizational and time-management skills, with the ability to manage multiple tasks and priorities.
• Practical problem-solving skills, initiative, and good judgment.
• Reliable and able to complete work in a timely and consistent manner.
• Adaptable and flexible, with the ability to respond to changing priorities and unexpected facilities needs.
• Service-oriented and able to work respectfully with staff, contractors, landlords, and service providers.
• Clear and professional written and verbal communication skills.
• Good computer and technology skills, with the ability and willingness to learn and use electronic systems and software.
• Good recordkeeping and document management skills, with attention to accuracy and confidentiality.
• Ability to safely use basic hand and power tools for minor maintenance and repair work.
• Physical ability to perform the duties of the position, including walking, standing, bending, and lifting or moving items up to 50 lbs.

Why Join FVCDC?

At FVCDC, you'll become part of a collaborative team committed to making a meaningful difference in the lives of children and families. We offer:

• Extended Health, Dental and Vision benefits
• Municipal Pension Plan
• Paid Winter Holidays
• Employee Assistance Program
• Paid vacation, sick leave and special leave provisions
• Ongoing professional development and learning opportunities
• Supportive, multidisciplinary team environment
• Employer-provided laptop and work cell phone
• Paid travel time and mileage reimbursement
• Free on-site parking

Conditions of Employment

Successful candidates are required to complete a satisfactory Criminal Record Check and employment/reference background checks through FVCDC’s designated screening process (BackCheck) as a condition of employment.

Travel Requirements

Regular to occasional travel between FVCDC locations is required. Approved inter-site travel time is paid, and mileage is reimbursed in accordance with FVCDC policy.

Confidentiality

The position requires a high degree of confidentiality and discretion when handling building access, security, incident and other sensitive workplace information, including any staff, client or family information encountered during the role.

Disclaimer:
Please directly apply to career opportunities at the Fraser Valley Child Development Centre (FVCDC) on our careers page to make sure your application reaches the hiring manager. Any job postings which are not posted on FVCDC careers page are not legitimate job opportunities posted by FVCDC. Please note that FVCDC never requests your SIN number and any confidential personal details prior to the onboarding process.