Accounts Payable Coordinator (1 year contract)

Job Description:

Here at Rakuten Kobo Inc. we offer a casual working start-up environment and a group of friendly and talented individuals. Our employees rank us highly in terms of commitment to work/life balance. We realize that for our people to be innovative, creative and passionate they need to feel valued and supported.

If you’re looking for a company that inspires passion, personal, and professional growth – join Kobo and come help us on our mission of making reading lives better.

The Role:

Rakuten Kobo Inc. is looking for an Accounts Payable Coordinator to join our Finance team for a 12 month contract! The team is an energetic and dedicated group of professionals that are highly involved in all facets of the business through the delivery of exceptional stakeholder value. Reporting to the Accounts Payable Manager, the Accounts Payable Coordinator plays a vital role in contributing to Kobo’s controllership team and supporting financial accounting functions. The Accounts Payable Coordinator will be responsible for supporting the Accounts Payable Manager in the accounts payable function, procurement process, supporting general accounting processes, and assisting with month-end close procedures.

The Person:

This person will need a keen sense of attention to detail, have great interpersonal skills, adapt, learn quickly, and be able to work under strict and tight deadlines. An eagerness to want to improve and drive results is expected. The role is an integral part of our operations, which makes the responsibilities crucial to ensuring our accounts payable processes are operating effectively.

Key Responsibilities:

• Process vendor invoices by collecting, reviewing, and inputting invoice details into our financial systems.
• Liaison with department owners and vendors on obtaining supporting invoices, approvals, and resolving financial related inquiries.
• Process Global Tax remittances payments required on a monthly basis and within the defined timelines
• Prepare and provide for review, all payments to be paid on a weekly basis, based on the terms set with vendors and/or deadlines internally set.
• Oversight of procurement process, including assurances of policy measures, inclusion of contract, and approvals obtained.
• Initiating payments via multiple payment instruments on various banking platforms, with a solid understanding of key input data ie. ACH/EFT, Wires, International IBAN
• Prepare subledger to GL reconciliation for accounts payable, including aging and actions on issue resolutions, support for accrued liabilities, and various other balance sheet accounts.
• Support the Accounting Manager in the financial accounting and period end close administration.
• Ad hoc project supporting the Controllership team as required.

The Skillset:

Required:

• Post-secondary degree with a focus on Accounting
• At least two to three years of Accounts Payable experience
• Highly analytical and profound attention to detail
• Ability to pivot effectively with process changes and minimal disruption to the business
• Takes initiative to identify and voice areas of process improvement to increase efficiencies
• Advanced proficiency in Microsoft Excel
• Candidates should be professional, energetic, and very pro active
• Exceptional communication skills, both verbal and written
• Excellent interpersonal skills
• Outstanding organizational skills and process oriented
• Personable, team player with a “can do” attitude
• Ability to work effectively in both a collaborative and independent environment, escalating issues when necessary

The Perks:

• Flexible hours and hybrid remote working environment
• Subsidized in-office lunches
• Four extended long weekends in the summer
• Full benefits starting from your first day
• Work From Anywhere Program for up to 3 months (90 days)
• Lifestyle spending account
• Free Kobo device + free weekly e-book or audiobook
• Weekly Kobo Spark sessions
• Dog friendly office

About Rakuten Kobo Inc.
Rakuten Kobo Inc. is the world’s digital bookseller created by and for booklovers. Owned by Tokyo-based Rakuten Group, Inc. and headquartered in Toronto, Rakuten Kobo’s millions of worldwide users can read anytime, anywhere, and on any device. With a mission to make reading lives better for all, Rakuten Kobo connects readers to stories using thoughtful and personalized curation of eBooks and audiobooks, and the best dedicated eReaders and apps for reading. With the singular focus of making reading lives the best they can be, Kobo’s open platform allows people to fit reading into more moments in their busy lives. To learn more about Rakuten Kobo, visit www.kobo.com.

Rakuten Kobo Inc. is an equal opportunity employer. Accessibility accommodations for candidates with disabilities participating in the selection process are available on request. Any information received related to accommodation needs of applicants will be addressed confidentially.  

Rakuten Kobo would like to thank all applicants for their interest in this role however only qualified candidates will be shortlisted.  

#RKIND

Five Principles for Success
Our worldwide practices describe specific behaviors that make Rakuten unique and united across the world. We expect Rakuten employees to model these 5 Shugi Principles of Success.

Always improve, Always Advance - Only be satisfied with complete success - Kaizen
Passionately Professional - Take an uncompromising approach to your work and be determined to be the best
Hypothesize - Practice - Validate – Shikumika - Use the Rakuten Cycle to succeed in unknown territory
Maximize Customer Satisfaction - The greatest satisfaction for our teams is seeing their customers smile
Speed!! Speed!! Speed!! - Always be conscious of time - take charge, set clear goals, and engage your team

Rakuten is an equal opportunity employer. Accessibility accommodations for candidates with disabilities participating in the selection process are available on request. Any information received related to accommodation needs of applicants will be addressed confidentially. 

As part of our Rakuten interview process, we encourage applicants to use their own words, rather than AI-generated content. Tell us your story in a way that's personal and authentic.

Rakuten would like to thank all applicants for their interest in this role however only qualified candidates will be shortlisted.

Beware of fraudulent job offers claiming to be from Rakuten. Rakuten does not send unsolicited job offers or request money during the recruitment process. Learn more: https://rakutenemploymentalert.com/

At the time of posting, Rakuten expects the compensation for this role to be within the range shown below. Individual compensation may vary based on job-related factors, including the skills, qualifications, and experience of the successful candidate as well as business need and geographic location. The successful applicant for this role may be eligible for employee benefits as the company implements.