Athletic Facilities & Event Manager

Position Title:

Job Description:

Essential Duties and Responsibilities:

Event Management

• Lead game day operations for athletic events and venues, ensuring successful execution from planning through post-event breakdown for assigned sports.
• Develop and implement detailed event management plans, timelines, and operational procedures.
• Coordinate staffing and logistics needs with internal and external partners
• Ensure competition surfaces and ARCC spaces are safe and properly prepared for internal and external competitions, events, and programs.
• Serve as a primary point of contact for visiting teams and game officials for assigned events.
• Coordinate with the Associate Director of Athletics & Recreation for Operations on visiting team logistics, including facility access, practice schedules, locker room assignments, and game day needs.
• Foster positive relationships with conference partners, NCAA representatives, vendors, and external constituents.

Facility Management

• Assist with the day-to-day operation and stewardship of Athletics facilities.
• Conduct daily/weekly facility walk-through for assigned sports.
• Monitor and communicate facility needs and operational concerns at weekly Operations meetings with campus partners.
• Collaborate with Recreation Facility Supervisor on ARCC facility maintenance, risk management, policies, and procedures.
• Supervise the ARCC as needed during operational hours and special events.

Department Support

• Assist in preparing fields and facilities for recreational events & competitions.
• Work collaboratively with Recreation & Wellness on internal and external event logistics.
• Assist in the creation and maintenance of operational manuals, guidelines, and event information materials.
• Oversee game day staff for assigned sports.
• Contribute to the development and continuous improvement of operational policies, procedures, and best practices.
• Run on- & off-campus errands as needed.
• Maintain positive and collaborative interoffice relationships
• Perform other duties as assigned by the Director for Athletic Facilities & Operations.
• Maintain positive and collaborative interoffice relationships

Job Requirements: Education, Experience and Skills:

Minimum Qualifications

• Bachelor's degree in Sport Management, Business Administration, Event Management, Recreation, or a related field.
• One (1) year of experience in athletics operations, event management, facility operations, or a related field.
• Demonstrated organizational, project management, and communication skills.
• Ability to manage multiple priorities and meet deadlines in a dynamic environment.
• Proficiency with Microsoft Office Suite.
• Ability to work evenings, weekends, holidays, and flexible hours as required by athletic & recreation events and department needs.
• Knowledge of and compliance with institutional, conference and NCAA rules, both those general in nature and those which apply specifically to their job responsibilities.

Knowledge, Skills & Abilities

• Strong attention to detail and commitment to operational excellence.
• Ability to build collaborative relationships with campus partners and external stakeholders.
• Strong problem-solving and decision-making skills.
• Exceptional customer service orientation.
• Ability to work independently and as part of a team.
• Strong written and verbal communication skills.

Working Conditions

• Frequent evenings, weekends, and holiday work.
• Moderate physical activity, including standing, walking, lifting, and moving event equipment.
• Ability to work in outdoor environments and varying weather conditions during events

Targeted Salary

$45,500/year

(Actual compensation will be commensurate with experience, education, and qualifications.)

This full-time position includes a comprehensive benefits package, featuring annual, holiday, and sick leave. The University offers a generous suite of benefits, including tuition remission for both graduate and undergraduate courses at Mount St. Mary’s University, an employer-sponsored retirement contribution, and a robust paid time off program. For a complete list of employee benefits, please visit: https://inside.msmary.edu/more/human-resources/index.html

Full Time/Part Time: