Litigation Legal Assistant

Role Summary

We are currently recruiting a Litigation Legal Assistant to join our Construction Law practice group. This is an exciting opportunity for an individual who enjoys variety at a fast-paced desk that offers a broad range of responsibilities and challenges.

The successful candidate must be able to confidently utilize litigation knowledge, technical proficiency, and superior practice management capabilities to deliver high-quality legal support to three lawyers. The role requires initiative, strong communication (verbal and written) and organizational skills, and a desire to work in a team environment to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model and the successful candidate will be required to work in the office up to 3 days per week. 

Responsibilities

• Drafting and/or preparing various legal correspondence, and ensuring that they are in proper format and accurate. 
• Running conflict checks, opening and closing files electronically, which also includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage) for each client matter.
• Assisting lawyer(s) with compilation of records and briefs as and when required, including hyperlinking cases and documents.
• Arranging for service and filing of legal documents and related instructions to process servers/agents and filing with the appropriate courts/tribunals.
• Managing and tracking deadlines, limitation periods, and appointments.
• Preparing and sending monthly accounts, application and replenishment of trust funds, and following up on unpaid accounts.
• Entering dockets into accounting software (3E) as and when required.
• Dealing with and responding to client inquiries and conducting follow-up as required.
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and BD department as and when required.
• Other general administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements’
• Continually assessing and establishing work priorities, and supporting other assistants and lawyers, as needed.
• Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• At least six (6) years of relevant litigation work experience is required. Prior experience in Construction Law is an asset, but not required.
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Familiarity with the scheduling and filing processes with the Toronto and Ontario courts and CaseLines, is an asset. 
• Familiarity with the Rules of Civil Procedure and the steps and stages that arise in litigation.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF/ Adobe), ACL (Automated Civil Litigation), including the preparation of Ontario court forms and litigation documents. 
• Excellent time management, organizational and prioritization skills. 
• Ability to work independently and within tight timelines. 
• Eagerness to learn new technology/processes and further develop skills.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills and an excellent team player. 
• Passionate about providing quality service and work product to lawyers, clients and the court. 
• Good judgment and ability to exercise discretion when dealing with confidential and sensitive matters.

This job posting is for an existing vacancy.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file).

The target salary range for this position is $60,000 – $80,000, commensurate with the successful candidate’s skills, experience, and qualifications.