Tool, GSE & Facility Coordinator

About the role

The primary focus of this role is the management of tools and ground support equipment. Depending on operational requirements, the role may also involve supporting facility management activities. In addition, the position includes responsibility for handling smaller projects and related tasks.

About Jetfly

Jetfly is composed of businesses aviation company including Jetfly Aviation and Fly 7 Executive Aviation based in Luxembourg and Switzerland. Our fleet is composed of 72 Pilatus aircraft (PC12 and PC24). Our company is a leader in its business and provides a high quality of service which has earned it a reputation in Europe. The headquarters is in Luxembourg at the Airport, and we employ more than 540 people.

Responsibilities

• Issuing tools and tracking their respective locations
• Monitoring scheduled inspection intervals for tools and equipment
• Scheduling timely calibrations for specialized tools
• Managing technical documentation and recording tool-specific data in the system
• Coordinating with sites, departments, and internal interfaces
• Integration of all tools into the AMOS system
• Purchase of new tools
• Disposal of defective tools
• Supervision of tool room (cleanliness, general standards)
• Management and execution of the Tool X-fer project
• Maintenance of databases regarding tools yet to be transferred to the AMOS system
• Verification of the accuracy of the tools already transferred
• Equip tools with barcodes
• General inspection of ground support equipment
• Planning and commissioning of inspection intervals for our ground support equipment
• Keep the buildings operational by performing and/or organizing the related maintenance and moving activities;
• Attend the visits and audits related to the building safety and/or operational health, safety and environmental (OHS&E) issues and follow-up the resulting action items, in cooperation with the nominated safety officer
• Keep the work areas clean and tidy by organizing and monitoring cleaning services for the hangar, the offices and the canteen/kitchen area
• Support the teams by performing or assisting with tasks as assigned by the Hangar Managers
• Support as required basic catering supplies to the aircraft
• Provide driving and delivery services for regional procurement; parts and equipment transfer to and from regional subcontractors (e.g. battery checks), etc.
• Supervise the company cars and organize related scheduled and unscheduled maintenance events (TÜV, Inspections)

Profile

• Fluent in written and spoken English. Knowledge of German and/or French is considered an asset
• Strong IT and hardware skills are essential
• Good knowledge of Microsoft Office applications
• Experience with tooling and ground support equipment is considered an advantage
• Knowledge of AMOS is considered an asset
• Strong organizational and time-management skills
• Flexible and adaptable, with the ability to work in a dynamic environment
• Service-oriented and solution-focused mindset
• Strong team player with good communication skills