HR Administrative Assistant

ABOUT WESTERN COMMUNITY COLLEGE:

Western Community College is a privately held provider of post-secondary education in British Columbia, offering a Bachelor of Hospitality Management degree program and more than 60 career training diploma and certificate programs in the fields of business, accounting, healthcare, education, hospitality, information technology, legal studies, and warehousing, using industry-based market-driven curriculums. We provide a dynamic, collaborative, and engaging learning environment to our students with a very high standard of community-driven post-secondary education.

We value diversity, equity and inclusion. Our College does not discriminate on the basis on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or marital status. We are committed to be an equal opportunity employer and to create a diverse environment where employees are involved and respected. All qualified applicants will receive the same consideration for employment.

Job Title: HR Administrative Assistant

The HR Administrative Assistant will be responsible for performing administrative support to the Human Resources Director, assisting with various HR-related tasks and ensuring the smooth and efficient operation of HR processes. This role requires strong organizational skills, attention to detail, and the ability to maintain confidentiality.

Responsibilities and Duties:

• Assist in the recruitment and onboarding process by coordinating interviews, conducting pre-employment checks, and preparing offer letters and employment contracts.
• Maintain accurate and up-to-date employee records.
• Coordinate and schedule training sessions, meetings, and other HR-related events.
• Support the benefits administration, including enrollment, changes, and inquiries from employees.
• Assist in the maintenance and administration of HR databases, ensuring data integrity and generating relevant reports.
• Provide guidance and support to employees regarding HR policies and procedures.
• Assist in the submission of the hours for the payroll, including gathering and verifying attendance reports, sick leaves, vacations, and ensuring timely and accurate payroll processing.
• Assist in the preparation of HR-related documentation, such as policies, procedures, and employee handbooks, ensuring compliance with legal requirements and company standards.
• Assist in the preparation and distribution of HR communications, including newsletters, memos, and announcements.
• Assist with offboarding processes, including the collection of company property and updating employee records.
• Handle general HR inquiries and provide exceptional customer service to employees, candidates, and external stakeholders.

Requirements:

• To be successful, the individual must be committed to developing, maintaining, and demonstrating the following:
• Strong organizational and time management skills with the ability to prioritize and multitask effectively.
• Excellent attention to detail and data accuracy.
• Proficient in computer skills, including MS Office and HRIS systems.
• Solid understanding of HR policies, procedures, and best practices.
• Exceptional verbal and written communication skills.
• Ability to handle sensitive and confidential information with integrity.
• Strong interpersonal skills with the ability to build effective relationships with employees at all levels.
• Knowledge of relevant employment laws and regulations.
• Ability to work independently and as part of a team in a fast-paced environment.
  
  

Education and Experience:

• Business/ HR diploma or equivalent/bachelor’s degree (preferred)
• One to three years of experience in an administrative or HR support role.
  

WHAT WE OFFER

• Full-time employment
• Extended health care
• Dental & Vision care
• Supportive and collaborative work environment
• Opportunities for professional growth and development
  
• Opportunity to contribute directly to the student experience
  

Schedule: Monday to Friday, with flexibility to work rotating shifts, including weekends, as required by campus operations.

Work Location: In person

We thank all applicants for their interest. Only shortlisted candidates will be contacted.