Administrative Intern

WHAT SHOULD I KNOW BEFORE I APPLY?

Welcome! We’re excited that you’re interested in applying for a position at Lewis & Clark College. Before you get started, here are a few important things to keep in mind:

• Returning Applicants: If you’ve previously been hired for a position at Lewis & Clark College, we’d love to see you back! Please close this window and log into your Workday account using your LC credentials. You can easily apply through the Talent and Performance icon on your home page.

• New Applicants: If you’re applying for the first time, we encourage you to prepare your resume and gather your I-9 documents in advance. This will help streamline your application and hiring process! For more information and resources, please visit our Student Employment Resources.

WHO WOULD I REPORT TO?

WHAT DEPARTMENT IS THIS IN?

WHEN DOES THIS POSITION BEGIN (AND END, IF APPLICABLE?

-

JOB PURPOSE:
Support the staff, programs, and events of the Overseas & Off-Campus Programs Office. Maintain a friendly and helpful attitude while assisting individuals at the front desk, over the phone, and via email.

CORE COMPETENCIES GAINED:

Communication  Clearly and effectively exchange information, ideas, facts, and perspectives with persons inside and outside of an  organization. 

Critical Thinking  Identify and respond to needs based upon an understanding of  situational context and logical analysis of relevant information. 

Teamwork Build and maintain collaborative relationships to work effectively toward common goals, while appreciating diverse viewpoints and shared responsibilities. 

DUTIES AND RESPONSIBILITIES: Essential duties include, but are not limited to:

• Answering the phone
• Processing application materials
• Answering students’ questions pertaining to overseas programs and the application process
• Helping the Associate Director with events, such as SEE Fair and the Study Abroad Fair
• Assisting staff with a wide variety of other administrative tasks and projects

QUALIFICATIONS:

• Demonstrated interest in the field of international education
• Reliable, punctual, and able to maintain commitment throughout the academic year
• Excellent customer service, leadership, organizational, and administrative skills
• Ability to communicate effectively and professionally with a variety of stakeholders, including students, staff, faculty, and parents

APPLICATION INSTRUCTIONS:
Please include a resume and cover letter with your application.

PREREQUISITES FOR ELIGIBILITY:

• Resume, uploaded
• Cover letter, uploaded
• Answers to the following questions, uploaded with resume: What experience do you have working in an office? What is your interest in the field of international education?

RESPONSIBILITY TOWARDS DIVERSITY:
Ability to honor and work with all identities and individuals, particularly those who are underrepresented in the country and/or at Lewis & Clark College.

SCHEDULE:
~8-10 hours per week

Must have availability during Overseas Office hours (M-Th 8:30-5, F 8:30-4)

Thursday availability is preferred

RATE OF PAY:
$16.80 per hour

WORK STUDY REQUIREMENT:
Federal or LC work study

Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission.  We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws.  The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies.  Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators.

(https://www.lclark.edu/about/title_ix_compliance)

Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. 

Eligibility to Work
In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.