Testing Proctor-CAS Campus-Office of Student Accessibility (OSA)

WHAT SHOULD I KNOW BEFORE I APPLY?

Welcome! We’re excited that you’re interested in applying for a position at Lewis & Clark College. Before you get started, here are a few important things to keep in mind:

• Returning Applicants: If you’ve previously been hired for a position at Lewis & Clark College, we’d love to see you back! Please close this window and log into your Workday account using your LC credentials. You can easily apply through the Talent and Performance icon on your home page.

• New Applicants: If you’re applying for the first time, we encourage you to prepare your resume and gather your I-9 documents in advance. This will help streamline your application and hiring process! For more information and resources, please visit our Student Employment Resources.

WHO WOULD I REPORT TO?

WHAT DEPARTMENT IS THIS IN?

WHEN DOES THIS POSITION BEGIN (AND END, IF APPLICABLE?

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Job Title: Testing Proctor

Reports To: Carolin Thompson, Administrative Specialist

Department: Office of Student Accessibility (OSA)

Dates of Employment: Open until Filled. Recruiting for lead proctor with consistent weekly availability on Wednesday and Thursday from 12:30-4:30 pm. If you are interested in the on-call proctor position please note this on your application.

JOB PURPOSE

Our MISSION is to provide accommodations, education, consultation and advocacy for students with disabilities. In addition, we also support the campus wide community with accessing disability related resources to support students.

The student proctor for the Office of Student Accessibility (OSA) supports the testing center by ensuring a fair, secure, and confidential testing environment for undergraduate students with disabilities. This role is crucial for upholding the mission of the OSA, which is to provide comprehensive support and accommodations to students. This position offers a unique opportunity for graduate and law students to develop valuable skills in advocacy, communication, and professional conduct that are directly applicable to careers in counseling and legal fields.

DUTIES AND RESPONSIBILITIES

• Maintain confidentiality and security of all testing materials and student information, adhering to established policies and guidelines. 

• Exhibit strong communication and de-escalation skills by remaining calm and professional in difficult situations. You will communicate with the OSA Administrator to resolve any issues, mirroring the need for clear, objective communication in client-provider relationships.

• Act as a vigilant and ethical professional, monitoring exams to prevent cheating and ensuring all rules and procedures are followed. This responsibility hones an attention to detail and a commitment to fairness.

• Ensure procedural accuracy by verifying that exam instructions and materials are correct and followed by students. This task strengthens your ability to manage details and uphold established standards.

• Promote diversity and inclusion by honoring and working with all individuals, particularly those who are underrepresented. This responsibility aligns with the professional ethics of both counseling and law, which require working with clients from all backgrounds with empathy and respect.

• Demonstrate flexibility and reliability by managing a variable schedule and providing support for last-minute needs, including during high-volume periods like final exams.

SCHEDULE

• Lead Proctors (1-4 positions): 8-15 hours per week. The schedule for lead proctors is fixed for the duration of the semester.

• Backup Proctors (5-8 positions): On-call basis to cover for lead proctors and provide additional coverage during undergraduate final exams.

• Exam hours are typically scheduled between 8:00 AM and 4:30 PM, Monday through Friday, during the semester on the undergraduate campus. Hours extend to 7:45 AM to 6:00 PM during final exam periods.

RATE OF PAY

• $18.00 / hour

WORK STUDY REQUIREMENT

• Non-Work Study position.

OTHER REQUIREMENTS

• Must be a currently enrolled Graduate or Law student at Lewis & Clark College.

• Ability to work in a quiet environment that requires a high degree of focus.

• Maintain a clean and professional workspace.

When working in the Office of Student Accessibility, employees must dress in business casual attire.

PREFERENCES

• Prior experience working with students with disabilities. 

• Availability to work on short notice

• Demonstrated ability to work independently while maintaining effective and clear communication. This role requires proctors to manage the testing space autonomously, as it is physically separated from the OSA Main office. A preferred candidate will be proactive in their communication, able to concisely report any issues or concerns from a distance to ensure that student needs and office protocols are consistently met.

Career Readiness Competencies Developed in This Role

• Communication: Clearly and effectively exchange information with others through written, verbal, and non-verbal methods.

• Professionalism: Demonstrate responsibility, dependability, and ethical behavior in the workplace.

• Equity & Inclusion: Recognize and respect diverse identities and foster inclusive environments.

Ability to sit/stand quietly for extended periods of time.

Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission.  We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws.  The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies.  Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators.

(https://www.lclark.edu/about/title_ix_compliance)

Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. 

Eligibility to Work
In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.