Administrative Assistant to the Chief Curator & Deputy Director of Collections and Exhibitions

Woodruff Arts Center employees play an integral role in creating and supporting great art and education initiatives at the nation’s third largest arts center. Comprised of three Art Partners—Alliance Theatre, Atlanta Symphony Orchestra and High Museum of Art—there’s a role for everyone at The Woodruff.

Reports to:

FLSA:

Employment Status:

ABOUT THE HIGH

The High brings art, ideas, and people together to amplify the importance of artistic expression, envision a better future, and positively change Atlanta.

Our work is rooted in five guiding ambitions: Growth, Inclusivity, Collaboration, Connectivity, and Optimism. These values shape our programs, partnerships and the way we work together. Candidates who are energized by these aspirations will find a meaningful and supportive home at the High.

ABOUT THE ROLE

Provide administrative and accounting support for the Chief Curator and Deputy Director of Collections and Exhibitions. All duties will be approached in a manner consistent with the High’s commitment to growth, inclusivity, collaboration, and connectivity.

SALARY: $48,000 annually

WORK SCHEDULE:

·         Weekdays

·         Some nights and weekends required as needed

WHAT YOU WILL DO:

Administrative & Executive Support – 50%

• Provide administrative and accounting support to the Chief Curator and Deputy Director of Collections and Exhibitions.
• Maintain budgets, multiple schedules, coordinate travel, and serve as common point of contact for Curatorial and Collections & Exhibitions.
• Arrange meetings, liaise with departments and institutional contacts, prepare agendas and PowerPoints, take minutes, and circulate action items.

Exhibition & Collections Support – 30%

• Assist in logistical planning and support of collections-based activities including Collections Committee meetings.
• Assist in logistical planning and support of exhibitions-based activities including cross-departmental review meetings and processing and tracking exhibition proposals.
• Maintain schedule and bookings for Works on Paper Study Room.
• Organize and maintain relevant digital and hardcopy exhibition and budget files.

Special Projects & Stakeholder Support – 20%

• Provide support for relevant special initiatives and programs, as needed.
• Provide client service and hospitality for high-profile patrons, artists, and lenders.
• Assist with Board Committee meeting materials and deadlines, day-of preparations, and minutes.
• Perform additional duties as assigned.

WHAT WILL WE EXPECT OF YOU:

• Must be proficient in Microsoft Office – Outlook, PowerPoint, Word, Excel and digital scanning programs.
• Familiarity with database systems required; TMS and Trello desired
• Must be a team player, highly organized, detail oriented, able to prioritize and be flexible.
• Must be able to solve practical problems and logically prioritize needs in a variety of situations where standardization is limited and immediate decisions may be necessary.

Education and Experience

• Bachelor of Arts with at least three years relevant administrative experience.
• Computer proficiency: the ability to create presentations, track and review budgets, read spreadsheets and efficiently utilize databases is essential.

Language Skills

• Must possess excellent written and oral communication skills.
• Ability to read and analyze business and financial reports.

Mathematical Skills

• Must be able to efficiently and accurately maintain budgets with basic bookkeeping and accounting skills.
• Ability to generate information from various sources in report form.
• Proficiency in creating and maintaining Excel spreadsheets.

PHYSICAL REQUIREMENTS: 

• Some standing, walking, bending, frequent use of hands, stooping and light lifting (at least 10 pounds) is needed.
• The noise level in the work environment is usually moderate.

WHAT YOU CAN EXPECT FROM US:

• Health Insurance
• Life and AD&D
• Dental
• Vision
• Short Term Disability
• Long Term Disability
• Flexible Spending Account
• Employee Assistance Plan
• 403b (with employer match!)
• Financial Wellness Program
• Public Service Loan Forgiveness Program
• Paid Time Off
• Paid Holidays (including your birthday!)
• Discounts and complimentary offers to visit the High Museum, Alliance Theatre and Atlanta Symphony Orchestra