Borden Ladner Gervais LLP
Administrator, Office Services
Ottawa, Ontario, Canada (city only)
Full-time · $40k–$41k (as posted)
First seen by offpeak October 22, 2026
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We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.
We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at www.blg.com.
The main duties of the Administrator, Office Services are to handle the distribution of mail and to perform administrative tasks pertaining to a mailroom as well as provide support to the Office Services Coordinator on Facilities related tasks. The Administrator, Office Services will be expected to provide exceptional service in English (French is considered an asset) to internal stakeholders in-person, via telephone and through e-mail correspondence.
This is a permanent, full time opportunity and will require the successful candidate to work on-site Monday to Friday.
This position is for an existing vacancy.
Key Responsibilities
Mail Room & Copy Centre Duties
Process incoming and outgoing mail and courier shipments
Internal mail runs
Respond to requests from all BLG personnel
Make photocopies
Print documents
Bind documents
Scan documents
Change toner and fix paper jams
Send faxes
Reception
Support Reception with the following:
Serve as the first point of contact for clients, visitors, contractors, and couriers.
Answer, screen, and direct incoming calls.
Manage boardroom bookings and coordinate meeting logistics.
Maintain visitor sign-in logs and security records.
Issue and track temporary access badges.
Book offices for visiting guests.
Maintain a professional and welcoming reception area.
Key Competencies
A minimum of one year of experience in customer service, administration, or a related field
Excellent oral and written communication in English (French is an asset)
Flexibility, sound judgment and a can-do attitude
Excellent interpersonal and client service skills
Ability to work in a team environment
Proficient keyboarding skills and proficiency with Windows and MS Outlook and Word software
Ability and comfort to be trained in and adhere to emergency response procedures
The expected salary range for this position is $40,000 - $41,000, depending on level of experience, region/location, and other factors.
BLG is committed to building a diverse workplace reflective of the communities we serve and to fostering an inclusive culture where Firm members feel valued, respected and inspired to thrive as their authentic selves. We value diversity of thought and the unique skills, perspectives and experience each individual brings to BLG. We welcome applications from all qualified candidates and encourage applicants from members of groups that have been historically underrepresented, including but not limited to First Nations, Métis and Inuit Peoples, racialized individuals, persons with disabilities, people who identify as women and/or LGBTQ2S+.
We also strive to provide an accessible candidate experience. Please let us know if you need any accommodations during the recruitment process.