Contracts Specialist (m/w/d)

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Job Details:

The Junior Contracts Manager will be required to provide a commercial service to the business, ensuring that Cubic complies with its contractual obligations. This role will hold responsibility for key contractual workstreams on major Cubic contracts under the supervision of the responsible Senior Contracts Manager, while also supporting specific departments with commercial oversight and issue resolution.

Essential Job Duties and Responsibilities:

• Works on assigned contracts for Electronic Fare Management (EFM) or Electronic Ticketing systems consisting of hardware, software, installation, operation and maintenance, and other services for German public transit customers, from initial proposal through performance and including closeout and relevant data privacy documentation;
• Monitors the status of all contract deliverables for compliance with contract requirements;
• Collaborates with Project Management and other functions to develop effective strategies and recommendations for resolution of contractual issues; co-ordinates submission and negotiation of contract proposals, including change orders;
• Assists with compiling documentation and evidence chains to resolve issues regarding contractual performance, including claims, changes, and terminations;
• Prepares contractual documents such as licences, SLA agreements, NDA’s or cooperation agreements etc., partially using available templates;
• Prepares contract and subcontract reviews and reports on issues;
• Reviews, drafts and negotiates contractual agreements with support from management; edits terms and conditions and flow-down requirements to subcontracts based on prime contracts consistent with Cubic policies;
• Manages variations from receipt to closure including approving and signing of responses and price builds;
• Assists with proposals and related strategic agreements (i.e., teaming agreements and sub-contracts), reviews requests for proposals (RFPs) and other proposals, identifies risks and unacceptable terms;
• Provides regular and ad hoc support for contract management, which requires in-depth contractual and/or legal as well as commercial knowledge and understanding.
• Ensures that if the customer does not perform its obligations under a contract, those issues are monitored and assists with managing these non-conformances to ensure that Cubic is appropriately compensated for any associated impact;
• Assists with the damaging effect of claims made on Cubic by customers, sub-contractors and/or suppliers;
• Performs review and specific research on identified areas of specific interest such as existing contracts as well as bid documents.
• Monitors and reviews internal processes to ensure that they remain robust and updated in accordance with Cubic policy and business requirements, considers ways in which new forms of contract may be employed to improve timeliness or efficiency or reduce the risk to Cubic;
• Assists with contract related administrative tasks such as contract database management, data entry and invoicing and collaboration with external DPO within the context of prime and subcontractor contracts;
• Contributes to the development and execution of strategic objectives of Cubic;
• Complies with Cubic’s values and adherence to all company policy and procedures, in particular the code of conduct, quality, security and occupational health, safety and environmental policies and procedures.

In addition to the duties and responsibilities listed, the job holder is required to perform other duties assigned by their manager from time-to-time, as may be reasonably required of them.

Minimum Job Requirements:
Skills knowledge and experience:

Essential:

• Proven experience in effective contract administration, preparation and review in Germany and/or of German contracts;
• Strong commercial awareness. Ability to provide workable solutions to address a wide variety of contractual and business challenges;
• Strong ability to prioritise assignments and meet deadlines with minimal supervision;
• Proficient in standard office IT tools (e.g. Word, Excel, Outlook); comfortable working with contract management and collaboration platforms;
• Ability to work on assigned tasks independently and manage competing priorities in a fast-paced environment;
• Fluent German speaker with good English language skills;
• Experience working in a global organisation.

Desirable:

• Experience working with or within European and German public sector procurement frameworks, in the software or construction industry (helpful but not essential);
• Practical experience in project coordination or project management—e.g. tracking timelines, following up on actions, managing dependencies, and driving issues to resolution;
• Comfortable operating in a cross-functional environment, liaising with legal, technical, and operational teams;
• A general understanding of the technologies used in ticketing or transport systems (helpful but not essential);
• Knowledge in data privacy (GDPR and German data privacy legislation).
• Experience in administration/maintenance of relevant tasks in SAP in connection with contracts and order administration; contract set-up, order entries, billing and related tasks such as filing .

Education and qualifications

Essential:

• Degree in relevant technical or business discipline and/or equivalent level of experience.

Desirable:

• Legal qualification and/or professional procurement/contract management qualification

Personal Qualities

• Strong analytical skills;
• Ability to converse with all levels within Cubic and its customers;
• Ability to build relationships, internally and externally, with individuals from varying cultures and backgrounds;
• Persuasive and able negotiator who is determined and resilient;
• Excellent written and verbal communication skills;
• Ability to manage multiple complex initiatives simultaneously;
• Capable of working effectively under pressure;
• Comfortable working in a dynamic environment and adapting to changing priorities in line with business needs;
• Conscientious with attention to detail;
• Self-motivated;
• Good presentational skills;
• Enthusiastic and flexible;
• Commercially astute with sound judgment.

The description provided above is not intended to be an exhaustive list of all job duties, responsibilities and requirements.  Duties, responsibilities and requirements may change over time and according to business need.

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We are committed to creating an inclusive workplace and welcome applications from people of all backgrounds. We do not discriminate based on any protected characteristic under applicable law.