Administrative Services Specialist, Dental Administration – College of Dentistry

The College of Dentistry is seeking a proactive, highly organized, and resourceful professional to provide comprehensive administrative and operational support to the Executive Associate Dean. This position plays an important role in supporting faculty development and academic processes while ensuring the effective day-to-day operations of the office.

This is an excellent opportunity for an individual who demonstrates independent judgment, attention to detail, strong communication, , and a collaborative approach. Join our team and help support the faculty, programs, and initiatives that contribute to the continued success of the College of Dentistry.

For a full job description, please email COD-Requisitions@iowa.uiowa.edu.

Job Duties:

• Coordinate faculty development programs, including new faculty orientation, onboarding, and seminars.
• Coordinate faculty promotion, tenure, and review processes, including committee support, scheduling, and documentation.
• Maintain faculty records and documentation supporting accreditation, annual reviews, and departmental evaluations.
• Coordinate faculty award nominations and recognition activities.
• Manage the Executive Associate Dean’s calendar, meetings, travel arrangements, and special projects.
• Prepare professional correspondence, reports, presentations, spreadsheets, mailing lists, organizational charts, and other administrative materials.
• Serve as a primary point of contact for the Executive Associate Dean’s office and facilitate effective communication among faculty, staff, university leadership, and other stakeholders.
• Maintain procurement card documentation and assist with monthly expense reconciliation.
• Support process improvement, strategic planning, and organizational change initiatives.
• Provide additional administrative and operational support as needed.

Admin Services Specialist – PAA2

College of Dentistry – Dental Administration

Salary: $63,810 to commensurate (Pay Grade: 3B)

Schedule: Monday through Friday, 8:00am to 5:00pm

     May require occasional after hours and weekends, as needed.

Work Location: Onsite.

After successful completion of one full year of employment, a hybrid work arrangement may be considered based on need and performance. Per policy – work arrangements will be reviewed annually, and must comply with the remote work program and related policies as well as employee travel policy when working in a remote location.