Senior Accounts Payable Specialist

Who We Are

Finance leaders choose Billtrust to get paid faster, control costs, and maximize customer satisfaction. As the leader in B2B accounts receivable workflow and payment software, we provide the world’s leading brands with AI-powered solutions across the full AR lifecycle—from invoice presentment and payment processing to cash application and collections. With over 2,600 global customers, more than $1 trillion in invoice dollars processed, and a proprietary network of 13 million buyers, Billtrust delivers business value through deep industry expertise and a culture relentlessly focused on meaningful customer outcomes.

We’re an AI-first company, not just in what we build for our customers, but in how we work. Across every function, our teams use AI tools daily to work faster, make better decisions, and deliver higher-quality outcomes. We hire exceptional people, give them cutting-edge AI capabilities, and measure success by the impact they create. If you want to do the best work of your career at the frontier of AI and fintech, Billtrust is the place to do it.

Our Values

Customers

We relentlessly increase value for customer and do the right thing for them.

Action

We make ‘thoughtfully fast’ decisions, act quickly, cut through red tape, deliver progress not perfection, take ownership and accountability.

Team Spirit

We put the team ahead of ourselves, foster trust and respect, collaborate with passion, despise toxic politics, value our differences, and celebrate together.

Innovation

We challenge the status quo, experiment thoughtfully, and are novel and brilliant in what we create.

Excellence

We love to win, but we hate losing even more. We aspire to be the best and take pride in our work. When we fall short, we own it and come back stronger.

Senior Accounts Payable Specialist 

Senior Accounts Payable Specialist to join our India-based accounting team. This role is a critical contributor to our global AP function, supporting a high-volume, multi-entity payables environment spanning the US and Europe. The ideal candidate brings deep AP technical skills, a continuous improvement mindset, and the ability to work independently within a lean, automation-forward team.  

This role works closely with Billtrust's AP Manager and cross-functional partners in procurement, treasury, and the broader accounting organization. You will play a central role in driving invoice processing accuracy, vendor relationship management, and month-end close activities. 

Key Responsibilities 

Invoice Processing & Coding 

• Process high volumes of vendor invoices across multiple legal entities in Coupa and Sage Intacct 

• Apply correct GL account coding and department allocations in accordance with the Billtrust chart of accounts 

• Validate invoices against purchase orders and contracts; escalate discrepancies for resolution 

• Identify and flag prepaid invoices, non-PO spend, and cross-border transactions for appropriate handling 

Payment Operations 

• Support weekly payment runs including ACH, wire, and check disbursements across US and EU entities 

• Reconcile vendor statements and resolve open items in a timely manner 

• Flag invoices for payment timing review in accordance with company DPO policy (minimum 10-day lead time before payment run) 

• Assist with cross-border payment documentation and currency considerations for EUR, PLN, and USD transactions 

Month-End Close 

• Prepare and post AP accrual journal entries for goods and services received but not yet invoiced 

• Reconcile the AP subledger to the general ledger at period-end 

• Assist with aged AP review, identify stale liabilities, and support balance sheet substantiation 

• Provide supporting schedules and documentation for audit requests 

• Process Improvement & Automation 

• Support the rollout and ongoing optimization of Coupa AI invoice capture and automated approval workflows 

• Identify manual steps in the AP cycle and propose automation or workflow enhancements 

• Maintain and update AP process documentation and SOPs 

• Partner with the AP Manager on special projects including system implementations and policy updates 

Vendor & Stakeholder Management 

• Serve as a primary point of contact for vendor inquiries regarding invoice and payment status 

• Coordinate with the procurement team on PO matching issues and supplier onboarding 

• Escalate unresolved vendor disputes with clear documentation and recommended resolution 

Qualifications 

Required 

• 5+ years of accounts payable experience in a corporate or shared services environment 

• Hands-on experience with an ERP system (Sage Intacct preferred) and a procure-to-pay platform (Coupa preferred) 

• Strong understanding of the AP cycle end-to-end, including accruals, three-way matching, and period-end close 

• Experience processing invoices and payments across multiple legal entities 

• Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, data reconciliation) 

• High attention to detail with the ability to manage competing priorities in a fast-paced close environment 

• Strong English communication skills, both written and verbal 

Preferred 

• Experience in a US-headquartered B2B SaaS or technology company with international operations 

• Familiarity with cross-border payment processes, VAT invoicing, and multi-currency transactions 

• Exposure to AP automation tools or AI-assisted invoice processing 

• Experience supporting external audits or SOX-related control testing 

• Bachelor's degree in Accounting, Finance, Commerce, or a related field