Workflow Automations Specialist

Who we are

At Yorkville University and Toronto Film School, we believe education is more than the pursuit of knowledge – it is a catalyst for transformation. Our mission, grounded in democratizing education, is to create access for learners from every background and empower them to achieve their aspirations and advance their careers.

We are committed to delivering rigorous, flexible programs that are both personally fulfilling and professionally rewarding, while contributing to the betterment of society. Since 2004, Yorkville has been among Canada’s few private, for-profit, fully accredited degree-granting universities, with campuses in Ontario, British Columbia, and New Brunswick. Together with Toronto Film School, we offer creative and academic pathways at both the college and university levels, cultivating a multidisciplinary environment where innovation and the arts converge.

Our community is vibrant and diverse. Many of our learners are adults balancing education with careers and personal commitments. Every member of our team – whether in teaching, operations, or technology – is dedicated to removing barriers and expanding access. Together, we deliver flexible, industry-informed learning that leads to meaningful opportunities.

At our core is human connection – guiding people to reimagine their futures in a community defined by opportunity, creativity, and growth.

Who we need

Reporting to the Manager, IT Architecture & DevOps, we are hiring a Workflow Automations Specialist to join our Information Technology Services team. As our new Workflow Automations Specialist, you will design, build, maintain, and improve workflow automations and integrations that connect critical systems across Yorkville University, including our learning management system, student information system, Salesforce, and other enterprise applications. Using Microsoft Power Platform, including Power Automate and Power Apps, you will develop complex workflows, integrate systems through secure APIs, and support reliable data exchange across the organization. Working closely with business stakeholders and IT teams, you will translate business requirements into practical technical solutions, taking ownership from initial design and development through testing, deployment, and ongoing improvement. You will also contribute to upcoming student information system and CRM modernization initiatives, helping evolve how systems connect and information flows across the university.

This is an existing full-time role, working 2 days remotely and 3 days on-site at 85 Richmond Street West, with a move to our new headquarters at 120 Bloor Street East in Fall 2027

What is in it for you

Impact. You will play an important role in improving how technology supports the day-to-day operations of Yorkville University. By building and maintaining integrations between critical systems, you will help reduce manual processes, improve the flow of information, and make it easier for teams across the university to do their work. You will see the direct impact of your solutions as they are adopted across the organization.

Ownership and technical challenges. You will have the opportunity to take ownership of complex workflow automations from initial requirements through design, development, testing, and deployment. Working primarily with Microsoft Power Platform, you will go beyond simple automations to solve challenging integration problems involving multiple enterprise systems, APIs, and secure data exchange. You will have the autonomy to make technical decisions while collaborating with experienced colleagues who value knowledge sharing and thoughtful problem-solving.

Growth and opportunity. You will join a small, collaborative team at a time when Yorkville University is preparing for significant changes to its student information and CRM systems. These initiatives will create opportunities to redesign existing integrations, build new solutions, and expand your technical expertise. Working alongside an experienced team member, you will gain exposure to enterprise-wide technology projects and develop your skills in automation, systems integration, and DevOps practices.

As our Workflow Automations Specialist, you will:

• Design and build workflow automations. You will develop, maintain, and enhance complex workflows and applications using Microsoft Power Platform, including Power Automate and Power Apps. You will create solutions that connect enterprise systems, streamline processes, and improve how information moves across the university.
• Develop secure system integrations. You will build and maintain integrations between critical platforms, including the learning management system, student information system, Salesforce, and other internal applications. You will work with vendor APIs, manage authentication and access permissions, and apply secure coding and data-handling practices to ensure reliable information exchange.
• Translate business needs into technical solutions. You will collaborate with stakeholders across the university to understand requirements, assess technical feasibility, and recommend practical approaches. You will create technical documentation, develop proofs of concept, and demonstrate solutions to ensure alignment before deployment.
• Manage development through deployment. You will take ownership of your solutions from design and development through testing, release, and ongoing support. Working within established DevOps and release management processes, you will participate in code reviews, troubleshoot issues, resolve defects, and provide technical support for existing automations and integrations.
• Improve and modernize existing workflows. You will regularly review integrations and automations to identify opportunities to simplify processes, improve performance, and strengthen reliability. You will contribute to upcoming student information system and CRM modernization initiatives, helping redesign existing workflows and build new integrations that support evolving business needs.
• Collaborate and share knowledge. You will work closely with colleagues across IT, the Project Management Office, and business teams to coordinate requirements, communicate progress, and support successful implementation. You will maintain clear technical documentation and share your knowledge to support the ongoing reliability and improvement of the university's automation environment.

You have:

• The technical experience. You have hands-on experience designing, building, and maintaining complex workflow automations using Microsoft Power Platform, particularly Power Automate and Power Apps. You have worked with integrations that connect multiple enterprise systems and understand how to develop solutions that are reliable, scalable, and secure.
• The integration expertise. You have experience working with APIs to connect applications and enable the secure exchange of information. You understand authentication, authorization, access permissions, and credential management, and you apply secure coding and data-handling practices throughout development.
• The end-to-end development skills. You have experience taking technical solutions from requirements gathering and design through development, testing, deployment, and ongoing support. You are comfortable working within DevOps and release management processes, participating in code reviews, troubleshooting issues, and documenting your work.
• The analytical and problem-solving skills. You can assess complex business requirements, evaluate technical options, and determine practical approaches to building effective solutions. You are comfortable working independently, making technical decisions, and explaining the reasoning behind your approach. You look for opportunities to simplify existing workflows, improve efficiency, and strengthen system performance.
• The communication and collaboration skills. You can translate technical concepts into clear, accessible language for both technical and non-technical audiences. You have experience working with business stakeholders to understand their needs, clarify requirements, present solutions, and incorporate feedback. You build productive relationships across teams and communicate progress, challenges, and recommendations clearly.

Why work at Yorkville University?

At Yorkville University and Toronto Film School, we are united by a shared purpose: placing the student experience at the heart of everything we do. Whether you are teaching, designing curriculum, advising students, advancing technology, or supporting operations, your work directly fuels learning potential, strengthens inclusive communities, and fosters purposeful curiosity.

Here, professional growth is part of our culture. In your role, you will have opportunities to help the launch of career-relevant programs, expand your expertise, and access tuition-free courses across our institutions - from certificates to master’s degrees. Curiosity, initiative, and innovation are encouraged, and your ideas can move from vision to reality.

Our scale offers the best of both worlds: the reach and stability of a national institution combined with the agility of a mid-sized organization, where contributions are visible and valued. You will be part of a diverse and inclusive community where authenticity is celebrated, collaboration is expected, and impact is shared - on students, colleagues, and your own professional journey.

At Yorkville and Toronto Film School, your work does more than make a difference. It empowers others to achieve their potential, while giving you the opportunity to realize yours.

Compensation philosophy

At Yorkville University and Toronto Film School, we believe compensation should be fair, straightforward, and supportive of your growth. Our salary ranges reflect progression from learning in the role to excelling, with each offer based on skills, experience, and role complexity.

This position offers a minimum annual salary of $80,000, a midpoint of $85,000 and a maximum of $90,000. Established hires typically start near the midpoint, while the upper range is reserved for those with deep expertise and sustained contributions. Offers below the midpoint recognize strong potential with room to grow.

We strive for equitable, consistent pay, though rates may vary within the same role based on performance, specialized knowledge, and impact.

We welcome conversations about compensation throughout the hiring process.

Join us

We welcome and appreciate candidates with a range of backgrounds and experiences. If you have 70% of the qualifications we seek, express your interest.

What you can expect from our hiring process:

• A virtual interview with a Talent Advisor to discuss your interest in joining Yorkville University and in the role. The conversation will be recorded using BrightHire, an AI-powered video interview tool. More details will be shared when you are invited to interview.
• A virtual interview with the Manager, IT Architecture & DevOps and the Director, IT Architecture. You will discuss your experience, the day-to-day responsibilities of the role, and your understanding of technical and Agile delivery concepts.
• A final in-person interview with the Manager, IT Architecture & DevOps, the Director, IT Architecture, and the Manager, IT Enterprise Applications. This conversation will focus on situational and scenario-based questions to understand how you approach problems, organize priorities, and work through real-world situations.

Diversity, equity, and inclusion are critical components of life at Yorkville University and Toronto Film School, and we are committed to making these values an integral part of our culture. We encourage applications from all qualified applicants, including women, persons with disabilities, Black, Indigenous and People of Colour (BIPOC), people from the Lesbian, Gay, Bisexual, Transgender, Transsexual, Queer, Questioning, Two-Spirit, Intersex, Asexual + (LGBTQ2SIA+) community and other equity-seeking groups.

Yorkville University is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability, please notify Human Resources at 1-877-429-4029.