Accounts Receivable Clerk

Key Responsibilities:

• Accounts Receivable Management:
• Process accounts and incoming payments in compliance with financial policies and procedures.
• Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables’ data.
• Prepare bills, invoices, and bank deposits.
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Billing and Collections:
• Verify discrepancies and resolve clients’ billing issues.
• Facilitate the payment of invoices due by sending bill reminders and contacting clients.
• Manage collections reminders and chase up with clients for outstanding payments.
• Clean up accounts receivable over 1 year old through significant collections efforts and issuance of credit notes.
• Reporting and Compliance:
• Generate financial statements and reports detailing the accounts receivable status.
• Produce specialized client reporting by division and learner (e.g., SSC, EDC, RCMP).
• Client Interaction:
• Respond to client inquiries related to billing and payments.
• Ensure timely and effective communication with clients to maintain positive relationships and minimize late payments.
• Other Tasks:
• Manage the Invoices Data Base, including exporting tutor hours and computing the sales revenue by type and associated contract rate.
• Process and email monthly invoices for tutoring and evaluations.
• Update the Invoice List regularly to reflect current status and changes.
• Handle payment receipts and reporting accurately and efficiently.

Skills and Qualifications:

• Cegep or university diploma in Accounting, Finance, or a related field.
• Proven experience in accounts receivable or a similar role within a finance department.
• Strong understanding of accounting principles and financial reporting.
• Proficiency in accounting software and MS Office, particularly Excel.
• Excellent organizational and analytical skills, with attention to detail.
• Strong communication skills, proficient in both written and verbal communications.
• Ability to manage multiple tasks simultaneously in a fast-paced environment.
• Demonstrated ability to handle confidential and sensitive information.
• A proactive approach to problem-solving and the ability to work independently.

What we have to offer:

• 3 weeks vacation + 1 week off during the holidays
• Health benefits and RRSP plan from day one
• Flexibility - we offer flexible working hours during the week
• Hybrid work environment - 2 days in the office and 3 days telecommuting
• Company-organized events throughout the year
• Dynamic downtown office with coffee, snacks and gym