Project & Operations Manager

Are you passionate about the Events’ sector? Do you want to expand your expertise and join an innovative and fast-changing industry? 

Joining Novaspace means integrating an innovative and fast-growing international consulting group specialized in the space sector. Novaspace is currently seeking an Events’ project manager to contribute to its growth in the space industry. 

About the position

We are seeking an experienced Project & Operations Manager reporting to our Events Director to support our events activities and help manage the team’s day-to-day operations.  

Responsibilities include: 

• Creating and organizing events and projects of all scales, lead project teams and follow a 360-degree organization approach, including leadership of complex, multi-stakeholder events, 
  
• Supporting existing events: support the team during & before the event with communications, onsite logistics, manage onsite schedules & providers,
  
• Handling the team processes, budgets and relationship with admin team at local and group level (HR, Finance),
• Lead weekly individual check-ins and coordinate project and team meetings,
• Developing and running new or existing events including: 

• • Coordination of the content & support the conference program management 

• • Follow-up on sales (liaise with the sales team to support with the sales documents, follow the objectives on Salesforce, capacity to prepare proposals and manage the client when the event involves a co-organizer or a customer) 

• • Management of all logistics (venue, F&B, registration platform) 

• • Work collaboratively with other functions including Sales, Content and Operations to provide updates on production status   

• • Coordination support on the identification of target audience & potential guests/attendees, logistics support on invitations and confirmations. 

• • Coordination with communication team for communication plan and promotional material when needed. 

Your Profile

Qualification & experience requested  

• Master’s degree or equivalent in Marketing, Communications, Economics 

• Minimum 8 years’ experience organizing international conferences, congresses, forums, dealing with public (institutions) and private stakeholders 

• Proven track record with international conferences, congresses, forums, and association events, preferably in agency settings

  Strategic problem-solver who excels in high-pressure environments. 

• Strong organizational skills and knowledge of digital tools (MS Office, Monday, Salesforce, Swapcard, Adobe Suite is a plus) 

• Team and suppliers management 

• Languages: fluency in English is mandatory (spoken and written). Knowledge of French and additional languages is a plus   

Personal skills 

• Ability to work effectively in an international and multicultural environment

• Highly organized, autonomous, and proactive

• Adaptable, flexible, and capable of managing changing priorities

• Strong interpersonal and stakeholder management skills

• Team player with a collaborative mindset

• Ability to work under pressure

• Committed to delivering high-quality results and maintaining attention to detail

What

• Profit-sharing bonus
• Bonus based on performance
• Remote work : 2 days/week
• Meal vouchers : 11€ / working day 
  Not to forget the following : 
• Learning opportunities in a dynamic team with an outstanding network of sector experts
• International work environment 
• Intellectual challenges paired with work-life balance and limited travel