Inventory Administrator 12 Months FTC

Do you naturally ask “why?” and enjoy tracking issues back to their root cause? 

Are you System savvy?  Comfortable navigating different systems, learning new tools and understanding how they link together? 

Are you able to commit to a fixed term contract of 12 months? 

If this sounds like you we have the perfect role for you! 

We are now looking to recruit a Inventory Administrator on a fixed term contract of 12 months. 

About Us 

Bauer Media Outdoor UK is one of the leading Out of Home media owners, with more than 33,000 advertising sites in our portfolio. Our talented team of over 650 people work in 14 locations across the country, creating and delivering some of the most memorable advertising campaigns in the UK.    

At Bauer Media Outdoor, we are committed to Creating the Future of Media. We’re at the forefront of the change in our industry, making innovative use of technology and realising the potential of Out of Home media.   

About the role  

The Stock Co-ordinator is responsible for maintaining accurate stock records, supporting day to day inventory operations and ensuring that our systems always reflect the reality in the warehouse. The role suits someone who is highly organised, comfortable working with complex systems and enjoys digging into the detail to understand how and why things happen.  

You’ll work closely with Operations, Finance and Procurement teams to make sure stock is in the right place, in the right quantity, at the right time.  

Key Responsibilities:

Stock Control & Data Accuracy  

• Maintain accurate stock levels across our systems (e.g. ERP/WMS/stock management tools).  

• Process stock movements including receipts, transfers, adjustments and write offs.  

• Regularly reconcile system records with physical counts and investigate discrepancies.  

• Prepare and support cycle counts and full stocktakes, including follow up actions.   

Administration & Documentation  

• Ensure all stock documentation (delivery notes, GRNs, pick lists, returns forms) is complete, accurate and properly filed.  

• Ensure the integrity of our product records is maintained in D365  

• Generate routine stock reports (e.g. slow-moving items, stock valuation, stock integrity) for internal stakeholders. 

Systems & Process Support  

• Confidently navigate multiple systems and databases to retrieve, check and update stock information.  

• Support the implementation or change of stock-related processes and system improvements.  

• Act as a point of contact for stock queries from internal teams, resolving issues quickly or escalating where necessary.  

Problem Solving & Continuous Improvement  

• Proactively investigate anomalies, trends and recurring issues in stock data.  

• Identify process gaps or inefficiencies and suggest practical improvements.  

• Work with colleagues to standardise and document best practice in stock administration.  

Collaboration & Communication  

• Liaise with Procurement, Finance and Construction teams to ensure smooth stock flow.  

• Communicate clearly about stock issues, risks and deadlines so that other teams can plan effectively.  

• Build strong working relationships and provide support and training on stock processes where needed.  

What we’re looking for… 

• Strong administration skills with excellent attention to detail and accuracy.  

• Comfortable working with numbers, spreadsheets and databases.  

• Experience using stock, ERP or warehouse management systems (or clear aptitude to learn complex systems quickly).  

• Proven ability to manage and prioritise multiple tasks and deadlines.  

• Previous experience in a stock, inventory, logistics or operations role is preferred 

• Intermediate Excel skills (e.g. filters, lookups, pivot tables).  

• Experience participating in or coordinating stocktakes and reconciliations would be beneficial 

What is in it for you?

• Salary of £28,000- £32,000
• Flexible working and a hybrid setup that gives the freedom to have your work -life balance 

• Enjoy 25 paid holidays, as well as the well needed bank holidays!  

• Company Pension Scheme Contribution of up to 8%  

• Stay healthy with our Healthcare Cash Plan  

• Life Insurance and group income protection scheme 

• Cycle to Work Scheme + Enjoy travel/season ticket loans and exclusive discounts with hundreds of retailers  

• Make a difference with our charity volunteer days. It feels great to give back!  

At Bauer Media Outdoor, we are committed to treating everyone with fairness and respect, regardless of their race, gender, age, ethnicity, background, sexual orientation, disability, or any other differences. We work hard to foster an inclusive environment, a place you can be yourself. We support reasonable adjustment requests from candidates and employees. If you're interested in joining us to shape the future of out-of-home media, we'd love to hear from you. 

If you need this job description in another format or need any adjustments for your application/interview process, please let us know at careers-uk@bauermediaoutdoor.com