titanwh

IFA Administrator - Private Client - Edinburgh

Edinburgh, Scotland, United Kingdom (city only)

Hybrid · Perm, Full Time

First seen by offpeak October 22, 2026

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The Titan Group provides a broad range of services across the whole wealth value chain – from financial planning, investment management through to platform, trading, settlement and custody services. Its strategy is to be able to offer modular, incremental services to its clients allowing them to adjust their business models as and when they choose to. As part of this Titan is also an active acquirer of UK based asset managers and other wealth related businesses. Due to this Titan Wealth is expanding rapidly through strategic acquisitions, offering a unique combination of start-up energy and the security of private equity backing. It’s an inspiring time to join the team! Titan Wealth Planning (TWP) is a subsidiary of Titan Wealth. Our focus is providing best-in-class advice on wealth management, employee benefits, and retirement planning. Our mission is to help businesses and their employees explore, set, and achieve their financial goals.

Take the Next Step in Your Financial Planning Career

This isn't your average IFA Administrator role.

At Titan Wealth, we're looking for an experienced Client Support professional to join our Edinburgh office and become a key part of a highly successful Financial Planning team.

You'll have direct client interaction, exposure to the full advice process and the opportunity to develop your career within one of the UK's fastest-growing wealth management businesses.

This role has a proven track record of progression. If you're ambitious, personable and ready to move beyond purely administrative work, we'd love to hear from you.

Join a business that develops talent, rewards initiative and provides genuine opportunities for career growth.

Responsibilities

Helping advisers to prepare for client reviews by:
Ensuring all client and plan information is up to date on IO
Requesting plan information from the respective providers either by post, email or direct from the provider platform. Chase regularly to ensure this is received in time for the meeting. Upload to IO once received.
Updating contributions and withdrawals using the transaction history from each provider. Link any transfers within plans
Adding the details of any missing policy information to IO as required
Validating all funds held within IO, ensuring that unit balances are recorded correctly, and any price feeds automatically pull through to produce an accurate plan value
Checking the income expectations on all the clients plans to ensure that these are correctly recorded and update as required
Collate the costs and charges information for plans held by clients ensuring the details contain any income from commission, fund based or adviser charges
Using the standard templates within IO, create and check the client valuation report and upload to IO
Produce any ‘OneNote packs’ requested by the advisers including:
Client Charter
FE Analytics research on the funds held by the client
KID (Key Information Documents)
Data capture form from IO
Client Valuation Report Producing comparisons between old and new centralised investment propositions
Preparing cases for submission to the AST team by producing and completing plan information checklists and chasing providers for missing plan information via phone and email.
If requested, the checking and validation of client income expectations held within the system
Interrogation of the data and liaison with the adviser to ensure the data held within the system is correct and consequently valuations and revenue will match.
Frequently interact with advisers and client support to ensure that we deliver an excellent customer service to all clients
Produce client letters as required
Answering phone calls as they come in via the Main Hunt Group
Ensure that the level of service, as agreed with each client, is delivered in a timely manner.
To deal efficiently with all day-to-day telephone and email enquiries from clients and providers.
Create and maintain effective client files.
New business processing and application submission.
Liaising with product providers as and when necessary, chasing as often as required.
Keep up to date with new products, technical or legislative changes within the marketplace
Always comply with the Compliance policies
Engage with training and development as applicable
Perform ad hoc tasks as and when required, always bearing in mind TCF and the needs of the business.

Essential Skills, qualities and Experience required:

A minimum 12 month’s IFA administration experience, supporting an advisor
Previous regulatory or financial industry experience is desirable
Good written and oral communication skills.
Methodical and organised.
Computer literate
Accurate with good attention to detail.
Problem solving.
Knowledge of the advice process
True collaborator, takes initiative, curious
A desire to learn and develop and step out of comfort zone

Essential Qualifications:

Good standard of education
Maths and English GCSE, grade 5 or above, or equivalent.

Titan expected behaviours:

Commercial Awareness
Innovation
Collaboration
Team contribution
Professionalism

Our employees are talented people, distinguished by excellence. You will be able to demonstrate a willingness to embrace the Company values of: Creativity– we recognise we need new ways of thinking, learning and doing to both improve our own productivity and efficiency as well as to help us stay ahead of competitors. Commitment– we are team with the willingness to put time, effort and energy into driving change in the organisation, going the extra mile. Collaboration– we need teamwork amongst ourselves and with partners to generate more innovative, efficient and effective solutions and thereby a greater sense of achievement. Some of our benefits: Competitive salary Private Medical Insurance post probation Attractive Employee Pension Scheme (7.5% employer & minimum 3% employee) 25 days Annual Leave (plus buy and sell up to 5 days) Office Christmas close (3-days) Life Assurance Health cash plan Discretionary performance related bonus Employee Assistance Programme And lots of flexible benefits to choose from!
Our employees are talented people, distinguished by excellence. You will be able to demonstrate a willingness to embrace the Company values of: Creativity – we recognise we need new ways of thinking, learning and doing to both improve our own productivity and efficiency as well as to help us stay ahead of competitors. Commitment – we are team with the willingness to put time, effort and energy into driving change in the organisation, going the extra mile. Collaboration – we need teamwork amongst ourselves and with partners to generate more innovative, efficient and effective solutions and thereby a greater sense of achievement. Some of our benefits: - Competitive salary - Private Medical Insurance post probation - Attractive Employee Pension Scheme (7.5% employer & minimum 3% employee) - 25 days Annual Leave (plus buy and sell up to 5 days) - Office Christmas close (3-days) - Life Assurance - Health cash plan - Hybrid working - Discretionary performance related bonus - Employee Assistance Programme - And lots of flexible benefits to choose from! The Titan Wealth Group is firmly committed to fostering an inclusive and equitable environment for everyone who works with us, regardless of their race, age, gender, sexual orientation, religion, physical ability or disability, or political affiliation. We believe that having a diverse team allows us to create the best possible outcomes for our clients and team members. We strive to provide equal opportunities in all aspects of the workplace with respect to recruitment and career advancement, pay and benefits, training and development opportunities and other job-related activities.