HR Officer - Recruitment

Purpose of the role

The HR Officer – Recruitment will be responsible for executing recruitment activities, maintaining recruitment data, processing onboarding and offboarding, and compiling employee attendance records to ensure timely staffing, procedural compliance, and accurate HR data management.

Key Responsibilities

• Maintain and expand recruitment channels and track CV volumes by source.

• Prepare company introductions and candidate communication scripts, manage recruitment accounts on Instagram and WhatsApp, and publish at least one post per week.

• Attend hiring needs meetings, document job requirements, confirm roles, grades, and pay with departments, and submit requirements to the Recruitment Expert for calibration.

• Post job openings, screen and refer CVs within one week, and schedule interviews.

• Track candidate progress, record interview feedback, and maintain recruitment funnel data covering referrals, interviews, and offers.

• Obtain candidate consent for background checks, conduct background checks for sales roles, and submit Background Check Reports for review.

• Maintain recruitment data in the HRIS and submit monthly recruitment dashboards.

• Collect onboarding documents, establish personnel files, and coordinate the signing of offer letters, employment contracts, job descriptions, and Personal KPI Commitment Letters.

• Complete onboarding procedures, create DingTalk accounts, guide new employees through check-in procedures, and share new-hire lists with the Training Expert.

• Process employee exits, follow up on handovers, retrieve company property and documents, collect signed Exit Handover Confirmation Forms, and submit final settlements to the Recruitment Expert.

• Verify employee leave records and balances.

• Send missed clock-in reminders, compile monthly attendance and overtime records, consolidate attendance discrepancies, and confirm them with relevant departments.

• File attendance records and submit them for payroll processing.

• Report abnormal attendance, including absenteeism and lateness, to the Performance Trainer for warning-letter processing.

Qualifications & Experience

• Bachelor's degree or diploma in Human Resource Management, Business Administration, or a related field.

• Minimum of 1–2 years of experience in recruitment or HR administration.

• Experience in CV sourcing, screening, and candidate coordination.

• Knowledge of recruitment processes, onboarding, offboarding, and personnel file management.

• Proficiency in HRIS platforms and Microsoft Excel.

• Strong organizational skills and attention to detail.

• Sense of responsibility, responsiveness, communication, and teamwork.

Location: Tanzania