Department Administrator

Overview

The primary function of the role is to provide administrative support to the HR Manager. This may suit someone with a recent HR qualification who wishes to  gain invaluable experience working in all aspects of a busy HR department in a manufacturing environment.  This role with report to the HR Manager and is based in North, Co Galway.

Qualifications

• A Human Resources or equivalent third level qualification essential
• Previous experience in Human Resources or a highly administrative position an advantage
• Ensuring discretion and confidentially of all employee records and information is paramount in this position
• Approachable, people-orientated person, dedicated to providing the highest standard of service
• Strong Administration skills essential
• Excellent communication skills both writing and oral with fluent English essential
• Proactive and highly organised, with excellent attention to detail 
• Self-motivated with a proven ability to work under pressure and deliver to tight deadlines
• Flexibility and willingness to learn
• A confident team player who is also well capable of working independently and on his/her own initiative 
• Strong interpersonal skills and ability to engage with wide range of stakeholders 
• Ability to adapt to change within a fast-paced environment 
• High level of computer literacy (MS platforms) required and experience in using Human Resource Information Systems desirable  

Responsibilities

• Maintenance of HR files and documentation, ensure that employee files and records are kept up to date
• Assist with the review of current record management system / archiving
• Audit and Review current HR files, both hard and soft copy, maintain and update employee data systemically and manually
• Undertake admin related duties to support recruitment/onboarding/offboarding processes as required
• Updating TMS with new starters, leavers, and current employees’ personal information
• Performance Management – scanning and uploading all completed documentation onto TMS and filing
• Assist with inductions for new starters, scheduling and preparing starter packs etc
• Any other responsibilities of an administrative nature that may be required from time to time