Office Associate I (Temp)

Under general supervision, performs standard clerical and administrative duties. Requires demonstrated knowledge of the fundamental concepts, practices and procedures of the secretarial function usually gained through formal education in secretarial science or secretarial experience. Reads, prioritizes and routes incoming mail. Makes travel arrangements and reservations. Schedules appointments. Order supplies, maintains databases and reports. Assists with special projects. Drafts and types correspondence. May supervise other support personnel. May handle confidential information, dictation and transcription. May verify insurance and process medical record requests.

Key Duties & Responsibilities

1. Composes, types, edits and distributes correspondence, memos, forms, minutes, reports

and similar documents according to general instructions.

2. Handles confidential information such as employee personnel records and other literature

or correspondence.

3. Coordinates supervisor’s schedule; arranges meetings and conferences, notifies attendees

of any changes, arranges for refreshments and/or special equipment needed.

4. Initiates, prepares and processes administrative documents.

5. Interviews, screens and recommends applicants for hire into clerical positions of the

department. Coordinates and supervises personnel; organizes and manages general office

tasks.

6. Monitors department budget and/or ledger accounts. Posts expenses, verifies requisitions

and purchase orders for accurate payment and processing. Investigates discrepancies and

advises appropriate person of budget related problems.

7. Designs and produces a wide range of documents to be published according to general

directions of supervisor.

8. Inventories, orders, stocks and distributes supplies and equipment for the department and

staff.

9. Performs other duties as assigned.