Change Management Coordinator

Job Posting Title

Agency

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Job Type

Compensation

Job Description

As a Change Management Coordinator with OMES you will enjoy:

• Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.
• A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Job Details

• Full-time 40-hour work weeks
• Supports the Information Services Division
• Position reports on site in Oklahoma City
• Sponsorship: At this time, we cannot offer sponsorship now or in the future.

Responsibilities

• Coordinate the end-to-end change process from submission through implementation and closure, ensuring required information and approvals are completed.
• Review change records for completeness, required documentation, approvals, implementation plans, testing, validation, rollback, and communication plans.
• Facilitate Change Advisory Board (CAB) activities by ensuring appropriate stakeholders, information, risk assessments, and recommendations are available to support informed decisions.
• Maintain the change schedule and coordinate timing, dependencies, conflicts, blackout periods, and resource considerations with appropriate teams.
• Monitor normal, standard, and emergency changes for adherence to established processes, policies, and approval requirements.
• Track change status, outstanding actions, approvals, and implementation activities, escalating issues or missing information to the appropriate owners.
• Coordinate communications related to planned changes, including stakeholder notifications, implementation updates, and completion status.
• Maintain accurate change records, documentation, audit evidence, and reporting within the organization’s ITSM platform.
• Track failed, emergency, and change-related incidents and escalate recurring issues or trends to Change Management Manager.
• Prepare change management metrics, dashboards, and reports, including change volumes, success rates, emergency changes, failed changes, and compliance measures.
• Identify opportunities for standardization, process improvement, and automation and coordinate identified opportunities with appropriate teams.
• Support post-implementation reviews, lessons learned, and follow-up activities resulting from significant or unsuccessful changes.
• Support compliance with change management policies, procedures, controls, and governance requirements.
• Coordinate assigned change management improvement activities and track actions through completion.
• Provide status updates and operational information to Change Management, Service Operations, and technology leadership.

Physical Demands and Work Environment

• This position works in a comfortable office setting with a computer and telephone for a large percentage of the workday. This position requires long periods, up to eight hours per day, of sitting and working at a desk. The noise level in the work environment is usually mild. Occasional travel may be required.

Minimum Qualifications

• Associates or Bachelor’s degree in Information Technology, Operations, Business, or a related field, or equivalent professional experience.
• 1 - 3 years of experience in IT change management, IT service management, technology operations, or a related discipline.
• Experience coordinating activities across multiple technology or operational teams.
• Strong understanding of IT service management and change management, and a familiarity with ITIL principles and practices.
• Experience with ITSM platforms such as ServiceNow or comparable technologies.
• Strong organizational, communication, documentation, and follow-up skills.
• Ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced operational environment.
• Experience preparing reports, metrics, or dashboards is preferred.

Preference will be given to candidates who possess

• ITIL Foundation certification.
• Experience supporting a Change Advisory Board (CAB).
• Experience with ServiceNow or a comparable ITSM platform.
• Experience in IT operations or Service Operations.
• Familiarity with operational risk, controls, or governance.
• Familiarity with process improvement and workflow automation.
• Experience working in a cross-functional technology environment.

About OMES

The Office of Management and Enterprise Services provides excellent service, expert guidance and continuous improvement in support of our partners’ goals. We are a highly qualified workforce committed to serve those who serve Oklahomans and make government run in the most efficient, innovative manner possible.

OMES is an Equal Opportunity Employer. Reasonable accommodation to individuals with disabilities may be provided upon request.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact