Medical Records Clerk

About the Job:

Roles and Responsibilities:

ESSENTIAL FUNCTIONS:

• Compiles, verifies, and files medical records of Hospital.
• Creates and maintains medical record of newly admitted clients.
• Reviews medical records to ensure they are complete, assembles records into standard filing order, analysis, scans and files records in designated areas according to applicable alphabetic and numeric system.
• Locates, signs out, and delivers medical records requested by hospital staff.
• Faxes or mails copies of medical records documentation to after care providers and other agencies upon authorized request.
• Signs out and delivers medical records to Transcription within 24-48 hours of discharge.
• Retrieves, sorts, and processes incoming mail.
• Operates computer to enter and retrieve data and type correspondence and reports.
• Shreds obsolete medical information to ensure confidentiality.
• Sorts, files and collates a variety of medical records and information such as progress notes, treatment plans, nursing/clinical notes, and discharge summaries into the client’s medical record.
• Researches lost or missing records/information in accordance with established procedures.
• Answers requests for medical records from outside agencies and third-party sponsorship.
• Assists designated staff in locating records in the medical records department.
• Maintains accurate logs, card files, statistics, and information release forms for providing medical record information.
• Communicates with transcriptionist or transcription vendor to resolve issues/errors regarding reports.
• Participates in the selection of new equipment and the ordering of supplies for the department.

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High school diploma or equivalent required. 
• Clerical experience required, preferably in the healthcare field.
• Experience working in medical record office preferred.

LICENSES/DESIGNATIONS/CERTIFICATIONS :

Not applicable.

WORK LOCATION:

This position is onsite and is not a remote position.

SUPERVISORY REQUIREMENTS:

This position is an Individual Contributor.

Veterans and military spouses are highly encouraged to apply. Summit BHC is dedicated to serving Veterans with specialized programming at our treatment centers across the country. We recognize and value the unique strengths of the military community in supporting our mission to serve those who have served.