Accounting Clerk

Description

At Teton Toyota, a member of the Teton Auto Group, we are committed to an environment where the customer is always treated with respect and dignity. Growth is encouraged through diligence, teamwork & creativity. Above all, there is the highest standard of honesty and integrity when conducting business. If you have an interest in automotive and a desire to develop a career in the industry, apply today!

What We Offer 

• Medical, Dental & Vision Insurance 
• 401K Plan 
• Paid time off and vacation
• Growth opportunities 
• Paid Training
• Employee vehicle purchase plans
• Long term job security
• Health and wellness 
• Discounts on products and services

Job Summary: Supports the General Accounting Office and Service & Parts departments in a variety of tasks to ensure the smooth day-to-day operations of Teton Toyota. This role is responsible for processing vehicle sales, maintaining accurate financial records, handling warranty claims, and assisting with customer service-related tasks. The position requires a highly organized, detail-oriented, and team-focused individual capable of multi-tasking across accounting, warranty, and dealership operations.

Requirements

Responsibilities: 

General Accounting & Financial Support

• Use best accounting practices to ensure accurate financial data is recorded in the general ledger and reported to owners and management.
• Post invoices for Parts, Service, Detail/Accessories, Gas, and New/Used vehicles.
• Assist with accounts payable (vendor statements, check disbursement, and filing) and accounts receivable (billing, collections, and reconciliation).
• Balance petty cash and company credit cards on a regular basis.
• Assist in scanning and filing accounting documents to maintain a clean and organized workspace.
• Assist with monthly and daily reconciliations, including bank deposits and cash reports.

Vehicle Sales & Deal Processing

• Finalize car deals: review deals for accuracy, post accounting entries, send payoff checks for trade-ins, and process dealer flooring payoffs.
• Breakdown deals for bank funding, submit contracts to banks, and distribute title and warranty paperwork.
• Calculate commissions for salespeople and update sales boards daily.
• Process dealer trades, wholesale transactions, and auctions, including title reassignment.
• Input new loans in Auto Masters and ensure all stipulations are verified.
• Assist with purchasing and stocking new and used vehicles and posting purchase orders in CDK/ADP.
• Assist in service checkout by compiling invoices and balancing daily cash.

Warranty & Service Department Support

• Process manufacturer, pre-delivery, transportation, and third-party warranty claims, ensuring timely submission and monitoring until payment.
• Maintain accurate records of claims, monitor for patterns, and provide data for ongoing technician and advisor training.
• Reconcile and submit warranty schedules (VSA, PPM, GAP, P&F, T&W, EWU) and investigate billing discrepancies.
• Assist Parts & Service departments and liaise with manufacturers for claim resolution.
• Post paid warranty reports to accounting weekly.
• Provide customer service support as needed, including answering calls, scheduling appointments, and cashiering coverage.

Customer Service & Administrative Duties

• Answer incoming phone calls on multi-line phone systems using professional phone etiquette (MAGIC techniques).
• Distribute mail and perform general office organization tasks.
• Perform other duties as assigned by the Office Manager, including ad hoc reporting, scanning, and filing.

Skills Required:

• Basic mathematics and general accounting knowledge; experience with financial statements preferred.
• Proficiency in Microsoft Office (Word, Excel) and CDK/Auto Masters systems; knowledge of ADP a plus.
• Highly organized, detail-oriented, and able to manage multiple priorities simultaneously.
• Strong communication and customer service skills, both verbal and written.
• Positive attitude, self-motivated, and able to work independently with minimal supervision.
• Team player with a professional appearance and excellent interpersonal skills.
• Clean driving record and valid driver’s license.
• College degree or 1–2 years of office/accounting experience preferred

Teton Toyota is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, creed, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, marital status, genetic information, or any other status protected under applicable federal and state law.