Accounting Operations Manager

Accounting Operations Manager

📍 Location: Horsham, PA
🕒 Schedule: Monday–Friday, 8:00 AM–5:00 PM
💼 Employment Type: Full-Time

Position Overview

Turn 14 Distribution is seeking an experienced and results-driven Accounting Operations Manager to lead our accounts payable and vendor accounting operations. This role oversees critical financial workflows, including purchase order, receipt, and invoice matching, vendor reconciliations, transaction exceptions, and inventory-related accounting activities.

The Accounting Operations Manager will lead and develop a team, strengthen internal controls, improve operational efficiency, and ensure accuracy across high-volume financial transactions. Working closely with Purchasing, Warehouse Operations, Receiving, Inventory Control, and General Accounting, this individual will identify the root causes of operational challenges and implement sustainable solutions.

The ideal candidate is a hands-on leader who thrives in a fast-paced environment, promotes accountability, and is passionate about developing employees and driving continuous improvement. This individual will play an important role in supporting Turn 14 Distribution's continued growth while upholding our Core Values and corporate philosophy.

Key Responsibilities

• Embody Turn 14 Distribution's Core Values and corporate philosophy in daily operations.

• Oversee daily accounts payable and vendor accounting operations, ensuring accurate and timely processing of invoices, credits, payments, and related financial transactions.

• Manage purchase order, receipt, and invoice matching processes, investigating and resolving pricing, receiving, and invoice discrepancies.

• Oversee vendor statement reconciliations, aging reports, outstanding invoices, credits, and unresolved discrepancies.

• Collaborate with Purchasing, Warehouse Operations, Receiving, Inventory Control, and General Accounting to resolve operational issues and maintain transaction accuracy.

• Monitor inventory-related accounting activities, including cost of goods sold (COGS) variances, inventory adjustments, and reconciliations.

• Oversee the identification, reconciliation, collection, and application of vendor credits, rebates, stock returns, and other recovery opportunities.

• Monitor vendor prepayments, payment terms, and early-payment discount opportunities in collaboration with relevant stakeholders.

• Support month-end close activities, balance sheet reconciliations, financial reporting, and internal and external audit requirements.

• Lead, coach, and develop Accounting Operations team members, fostering a culture of accountability, collaboration, and continuous improvement.

• Establish clear performance expectations, provide ongoing feedback, conduct performance evaluations, and support employee development.

• Manage departmental workload, staffing, training, and priorities to ensure operational efficiency and timely completion of responsibilities.

• Serve as the primary escalation point for vendor accounting matters, transaction discrepancies, and unresolved operational issues.

• Develop, implement, and maintain departmental policies, standard operating procedures (SOPs), and internal controls to ensure consistency, accuracy, and compliance.

• Identify recurring operational challenges, evaluate root causes, and implement sustainable corrective actions in partnership with cross-functional teams.

• Drive process improvements, automation, and ERP enhancements to strengthen operational efficiency and financial controls.

• Establish and monitor departmental performance metrics, including transaction accuracy, processing timeliness, exception resolution, and outstanding reconciliations.

• Prepare and communicate operational reports highlighting performance trends, unresolved issues, and opportunities for improvement.

• Support business acquisitions, system integrations, and other organizational initiatives impacting accounting operations.

• Perform additional duties and special projects as assigned.

Knowledge, Skills, and Abilities

• Strong understanding of accounts payable, vendor accounting, purchasing-to-payment workflows, and related internal controls.

• Working knowledge of inventory accounting, purchasing, receiving, and transaction reconciliation processes.

• Demonstrated leadership, coaching, and employee development capabilities, with the ability to establish expectations and foster accountability.

• Strong analytical and problem-solving skills, including the ability to identify root causes and drive issues through resolution.

• Excellent organizational and time management skills, with the ability to prioritize competing demands and meet deadlines.

• Strong attention to detail and a commitment to accuracy, consistency, and financial integrity.

• Ability to communicate effectively and professionally with employees, vendors, leadership, and cross-functional business partners.

• Strong ERP knowledge and an understanding of transaction flows across purchasing, receiving, inventory, and accounting functions.

• Ability to identify process improvement opportunities, strengthen internal controls, and implement sustainable solutions.

• Sound judgment, decision-making, and conflict-resolution skills, including the ability to recognize when escalation is necessary.

• Ability to manage confidential information with discretion and lead teams effectively through organizational change.

Qualifications

• Associate degree in Accounting, Finance, Business, or a related field preferred, or equivalent relevant experience.

• Minimum of five years of experience in accounts payable, accounting operations, vendor accounting, or related financial operations.

• Minimum of three years of direct people management experience, including coaching, performance management, and employee development.

• Experience managing high-volume transactional processes and resolving operational and accounting discrepancies.

• Experience working with ERP systems; SAP experience preferred.

• Experience partnering cross-functionally with Purchasing, Receiving, Inventory Control, Warehouse Operations, and Finance.

• Experience in distribution, wholesale, manufacturing, automotive, or other inventory-intensive environments preferred.

• Experience developing procedures, improving workflows, and implementing operational controls.

• Proficiency with Google Workspace, including Sheets, Docs, Gmail, and Drive.

🎁 There at Every Turn: Our Benefits

We believe in taking care of our team members both professionally and personally. Our benefits are designed to support your well-being, growth, and success.

• Competitive Pay Structure

• Benefits Offered Day 1: Medical, Dental, Flexible Spending Accounts (FSA), and Dependent Care Accounts

• Generous PTO and Paid Holidays

• 401(k) Match

• Tuition Reimbursement

• Company-Sponsored Events

• Employee Parts Purchasing Program