HR Administrator

POSITION SUMMARY

The Human Resources Administrator provides recruiting and administrative support to the Human Resources department. This position manages day-to-day recruiting activities through the applicant tracking system (ATS), coordinates interviews and onboarding, and maintains accurate, organized, and confidential employee records and files.

The HR Administrator serves as a key point of contact for candidates, new hires, and employees, and works closely with hiring managers, Operations, and Safety to support staffing needs and compliance. As the organization grows, including potential additions such as Mrs. Griffin’s and Homestyle Candies, this role will support consistent recruiting and recordkeeping practices across business units.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

Recruiting & Applicant Tracking

• Manage day-to-day activity in the applicant tracking system (ATS), including creating requisitions, posting jobs, and updating candidate status.
• Post and maintain job ads on the company website, job boards, social media, and other recruiting sources.
• Review and screen applications and resumes against position requirements and forward qualified candidates to hiring managers.
• Conduct initial phone screens and schedule interviews with candidates and hiring managers.
• Communicate with candidates professionally and promptly throughout the hiring process, including interview confirmations and disposition notices.
• Prepare and send offer letters and coordinate background checks, drug screens, and other pre-employment requirements.
• Support job fairs, school partnerships, staffing agency coordination, and other recruiting events.
• Track and report recruiting metrics such as open positions, applicant flow, time-to-fill, and hiring source.

Onboarding & New Hire Support

• Coordinate new hire paperwork, including Form I-9 and E-Verify, and ensure completion within required timelines.
• Set up new hire files and assist with new hire orientation.
• Coordinate first-day logistics with supervisors, Safety, and other departments.

HR Recordkeeping & Filing

• Maintain accurate, organized, and confidential employee personnel files, both electronic and paper.
• File and track employee documentation, including leave forms, personnel action forms, acknowledgments, and performance documentation.
• Maintain I-9 files separately from personnel files and support periodic I-9 audits.
• Maintain benefits documentation in employee files, including enrollment information and deadlines.
• Maintain training records and track deadlines for routine training and inspections.
• Follow record retention requirements and assist with archiving and proper disposal of records.
• Maintain Excel spreadsheets and HR trackers for recruiting, training, headcount, and other HR data.

Administrative, Safety & Risk Support

• Provide daily administrative support to the HR department, including answering phones, greeting visitors, and responding to employee and candidate inquiries.
• Prepare HR correspondence, reports, forms, and employee notices.
• Support risk management by maintaining accurate records for workers’ compensation, property claims, and related files.
• Support the Safety program by maintaining building and equipment monthly inspection spreadsheets.
• Order and maintain HR supplies, forms, and required workplace postings.
• Assist in planning company activities and employee events (picnics, lunches, holiday party, etc.).
• Perform other tasks as assigned by the supervisor.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

• High school diploma or equivalent required; associate’s or bachelor’s degree in Human Resources, Business, or related field preferred. Related experience in lieu of education will be considered.
• Minimum of two (2) years of experience in an HR, recruiting, or administrative role, preferably in manufacturing.
• Previous experience using an applicant tracking system (ATS) is required.
• Working experience with Microsoft Excel is required, including sorting, filtering, basic formulas, and maintaining tracking spreadsheets.
• Proficiency with Microsoft Word, Outlook, and general office equipment.

Preferred Qualifications

• Experience with ADP Workforce Now or a similar HRIS.
• Experience with high-volume hourly or production recruiting.
• Working knowledge of Form I-9, E-Verify, and basic employment law and recordkeeping requirements.
• aPHR or SHRM-CP certification, or progress toward certification.

Knowledge, Skills, and Abilities

• Highly organized and detail oriented with strong filing and recordkeeping skills.
• Ability to handle confidential information with discretion and professionalism.
• Self-starter with the ability to multi-task, prioritize, and meet deadlines.
• Strong written and verbal communication skills with the ability to communicate at all levels of the organization.
• Customer-service focus when interacting with candidates, employees, and managers.
• Ability to read, write, and comprehend general business communication.
• Ability to solve practical problems and interpret instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to sit and use hands to finger, handle, or feel; required to talk and hear.
• Occasionally required to walk or stand, and reach with hands and arms, including walking the production floor.
• Specific vision abilities include close vision, depth perception, and ability to adjust focus.
• Occasionally lift and/or move up to 50 pounds.
• Must be able to perform essential job functions in a consistent state of alertness and in a safe manner.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primarily an office environment with periodic exposure to the plant environment, including odor, noise, dust, heat, cold, or chemicals. The noise level is moderate.