Staff Accountant

About Us

We offer single-source facilities services solutions, including engineering, design, installation, repair, maintenance and operations for commercial real estate, financial, healthcare, technology, educational, and industrial facilities.

Job Summary

New England Mechanical Services, Inc. is seeking a Staff Accountant responsible for managing day-to-day accounting tasks, including but not limited to, recording financial transactions, reconciling bank statements, preparing journal entries, managing inventory control, and assisting with month-end / year-end closing processes while ensuring accuracy and compliance with company policies and Generally Accepted Accounting Principles (GAAP).

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Essential Duties & Responsibilities

• Maintains financial records by preparing and posting monthly journal entries.
• Maintain and distribute information on apprenticeship hours.
• Prepares and maintain balance sheet account reconciliations.
• Prepares and reconcile bank accounts.
• Sales and use tax analysis and payment processing.
• Manage and maintain all bond requests and necessary updates.
• Maintain and perform 1099 annual filing process.
• Provide insurance compliance support as needed.
• Code miscellaneous accounts payable invoices.
• Perform necessary month-end data entry and analysis.
• Assist with annual / bi-annual internal and external audits.
• Assist with job forecasting monthly preparation and process.
• Manage and maintain inventory control, including inventory counts & balances. Light travel is required to our divisions.
• Review of the Job Cost Reports and analysis of billings / unbilled status of construction
• Perform all necessary functions to maintain accurate prevailing wage payments for CT, MA, NY & RI prevailing wage jobs.
• Perform all necessary functions to process and pay all property taxes.
• Review and learn processes of our computer applications.
• Review and learn sales tax laws for the states we work in.
• Other duties may be assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required.

In addition to the skills, abilities, education, and experience listed below, this position requires a high degree of understanding of Enterprise Resource Planning (ERP) systems and extensive knowledge of the software programs contained in Microsoft's Office Suite. Excel skill level must be advanced. Coins ERP Experience is a plus.

Language Skills  

Ability to read and comprehend instructions, correspondence, and emails.  Ability to effectively communicate written and orally to external and internal parties. Ability to effectively present information on the telephone, one-on-one and small group situations to customers and other employees of the organization.

Mathematical Skills  

Understanding various mathematical concepts to perform the essential function of the job such as adding, subtracting, multiplying, dividing, fractions and percentages.

Reasoning Ability  

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.  Good organizational, administrative, customer service and telephone skills, with great attention to detail. To follow direct instruction from supervisor, ability to work unsupervised, problem solving, have good relations with co-workers, self-motivation, open and friendly.

Certificates, Licenses, Registrations     None

Education and/or Experience   

Bachelor of Science degree in accounting, business or finance from a four-year college or university, and minimum two years of related experience. Education and experience must be sufficient to provide the employee with a solid knowledge of general accounting.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.  Able to sit for extended periods of time, typing, excellent telephone etiquette, computer work for lengthy periods of time, flexible to work extra hours, good listening skills and ability to respond to telephone and in person inquiries from vendors and employees.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.  Noise level moderately low, climate-controlled environment and stress level moderate to moderately high. Must be able to multi-task, be proactive and flexible in an environment with frequent interruptions and changing priorities. Business casual attire. Position is full time in person, not hybrid.

Benefits

It is the policy of New England Mechanical Services, Inc. to conduct all business activities in a responsible manner, free from recognized hazards; and to respect the environment, health and safety of our employees, customers, suppliers, partners, and community neighbors. New England Mechanical Services, Inc. is committed to providing a safe and healthy workplace.  It will not be satisfied until its premises and services are free of recognized hazards, its employees’ injury-free, and its operations environmentally friendly.  We will provide training, protective equipment, and the safest work environment possible for our employees to perform their jobs, but in the end, safety becomes an individual responsibility.  Protecting people and the environment must be part of everything we do and every business decision we make.

Equal Opportunity Employer

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Geographic Disclosure

Compensation rate $60,000-$75,000 annually

Benefits: We are committed to providing employees with a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.