ACCOUNTS PAYABLE ADMINISTRATOR

Accounts Payable Specialist

Department: Accounting Division: Finance

At Daniel Defense Only the Best Build the Best… 

Daniel Defense engineers and manufactures the world’s finest weapon systems and accessories. Our mission, Honor God. Defend Freedom®, is accomplished by serving customers and providing top-quality solutions to our military, law enforcement, and civilian customers seeking premium firearms for home defense, hunting, and sport shooting.

As an Accounts Payable Specialist you will be responsible for the functions outlined below for the Corporate Financial Controller.

Essential Functions:

• Responsible for demonstrating commitment to and leadership of environmental health and safety principles, policies and procedures.
• Ensures all vendor payable transactions have been accurately and properly recorded in accordance with US Generally Accepted Accounting Principles. 
• Enters purchase order related payable invoices on a daily basis, after verification of price and quantity match against receiver and purchase order (three-way-match);
• Enters non-purchase order related payable invoices on a daily basis, after obtaining approval signatures and general ledger coding;
• Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and disbursing checks; resolves purchase order, contract, invoice, or payment discrepancies and documentation; ensures credit is received for outstanding memos; 
• Pays employees by receiving and verifying expense reports and requests for advances and obtaining approval signatures;
• Prepares weekly invoices under review report;
• Prepares vendor credit applications in accordance with established company policies;
• Reviews purchase journals for proper coding to general ledger accounts;
• Verifies vendor accounts by reconciling monthly statements and related transactions;
• Prepares vendor royalty payments based on established company policies on a monthly and quarterly basis;
• Prepares month end journal entries for assigned prepaid/accrual accounts for review and posting by Controller;
• Prepares monthly reconciliation of all assigned accounts; 
• Reviews vendor master data with purchasing for accuracy;
• Maintains accounting files per retention policy.
•  Participates in the company’s efforts to continuously improve in Safety, 6S, Quality, Delivery and Productivity.

• Expected to be a contributor to the company standards on high integrity, safety, fair and equitable treatment and a positive work environment.
• Other responsibilities as deemed appropriate or necessary by management.

Knowledge, Skills and Abilities:

• High school diploma or general education degree (GED) with a 2 years Associate Degree required – Bachelor’s Degree preferred both in Accounting or a related field; or equivalent combination of education and experience to effectively perform the essential functions of the job.

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• Experience Required – A Minimum of 1 year in field.
• Teamwork and the ability to cooperate and work proactively with others is a must.
• Must be able to manage time efficiently.
• Great attention to detail and excellent record keeping skills.
• Ability to work independently and be a self-starter.
• Ability to prioritize responsibilities and work under deadlines and pressure.
• Demonstrated ability to manage multiple projects simultaneously, set priorities, identifies and addresses problems, meet deadlines, and stay within budget. 
• Competent with computer software such as Microsoft Office (Access, Excel, MS Project, PowerPoint, Publisher, Outlook Word).
• Prior knowledge with an ERP system.
• Excellent credit history.
• Demonstrated ability to recognize and work in accordance with our Company Values .

Physical Requirements:

• Must be able to lift and carry awkward items weighing up to 50 pounds.
• Requires intermittent standing, walking, sitting and bending throughout the work day.
• Must be able to work in a manufacturing environment, to include working in and around machinery, exposure to noise and chemicals, lights/lasers, etc.
• Must be able to wear appropriate Personal Protection Equipment as required by your position and/or Company policy.

Daniel Defense is an Equal Opportunity Employer, including disability and protected veteran status, and promotes a Drug-Free Workplace.

Note: The statements above are intended to describe the general nature and level of work being performed by those assigned to the job. This list is not intended to be an exhaustive list of responsibilities, duties, and skills required of personnel in this job. Responsibilities are subject to change at the discretion of the employer and do not establish a contract of employment – Daniel Defense is an at-will employer.