Administrative Assistant

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Commonpoint’s Youth Workforce Department comprises a number of different programs serving individuals predominantly from 14-24 years old. SYEP provides New York City youth with summer employment and educational experiences that build on their individual strengths and incorporate youth development principles. These principles include engaging the talents and interests of youth, developing their skills and competencies, and providing positive adult role models 

ABOUT POSITION 

The person hired as the Part-Time Administrative Assistant will be working in the Summer Youth Employment Program (SYEP) located at John Bowne High School in Flushing and/or remotely. The Part Time Administrative Assistant will report to the SYEP Program Coordinators. 

RESPONSIBILITIES 

The Administrative Assistant will: 

• Organize and maintain documentation and digital files/records, including confidential materials.
• Review participant documents via the SYEP YEPS portal and track status on Google Sheets. Draft routine correspondence, emails, memos, and reports as needed. 
• Assist with data entry, office equipment maintenance, and workflow management to ensure deadlines are met. 
• Communicate with student applicants, participants, office staff, and visitors. 
• Troubleshoot issues in the YEPS Worksite Portal. 
• Respond to questions and requests for information. 
• Perform other clerical or relevant tasks as assigned by the supervisor. 

QUALIFICATIONS: 

• High school diploma (or equivalent). 
• Current undergraduate or graduate students, as well as recent graduates, are welcome to apply. Strong organizational skills and attention to detail. 
• Proficiency in Microsoft Office, Google Workspace, and general internet use. 
• Excellent time management and ability to prioritize tasks in a fast-paced environment. Strong verbal and written communication skills. 

ADDITIONAL PREFERRED QUALIFICATIONS: 

• 1–2 years of experience in an office setting. 
• Experience managing data and generating reports. 
• Familiarity with office operations, including equipment maintenance and vendor management.
• Proven ability to remain composed under stress and respond constructively to feedback. Ability to analyze and synthesize information from various sources. 
• Demonstrated cultural competency and experience working with diverse populations. 

JOB DETAILS 

Schedule: Seasonal, Part Time, 15-19 Hours Per Week. Availability during weekday afternoons is highly preferred. 

Salary: $17.5 /hour 

Expected Start Date: January-March  

Modality: Hybrid/Remote