Timekeeper Full Time- Days

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This is a Stanford Health Care Tri-Valley job.

A Brief Overview
The Timekeeper is responsible for the accurate and timely administration of employee timekeeping and attendance records. This position supports departmental leaders and employees by managing timecards, monitoring attendance, reconciling payroll-related discrepancies, and helping ensure compliance with organizational policies, collective bargaining agreements, wage-and-hour requirements, and payroll processing deadlines. The Timekeeper serves as a key resource for workforce time management and contributes to operational effectiveness through accurate recordkeeping, reporting, auditing, and employee support. The Timekeeper performs job functions in accordance with the mission, vision, values, and policies of Stanford Health Care Tri-Valley. 

Locations
Stanford Health Care Tri-Valley

What you will do

Timekeeping Administration

• Ensures employee timekeeping and attendance records are accurate, complete, and maintained in accordance with organizational requirements.
• Promotes timely and compliant payroll processing by validating timecard accuracy, completeness, approvals, and payroll-related coding.
• Applies appropriate pay code knowledge to support accurate time reporting and payroll outcomes.
• Monitors timekeeping activity to identify exceptions, schedule variances, missed punches, overtime, premium pay, and other items requiring review.
• Resolves timekeeping discrepancies through effective collaboration with employees, managers, Payroll, and Human Resources.
• Supports schedule and timekeeping alignment by identifying discrepancies between scheduled and worked time.
• Ensures authorized timecard corrections and adjustments are completed in accordance with established policies and procedures.
• Supports payroll readiness by helping ensure employee timecards are completed, reviewed, and approved by required deadlines.
• Protects the confidentiality of employee payroll, schedule, and attendance information.

Attendance Management & Compliance

• Maintains accurate attendance information, including leave usage, tardiness, absenteeism, and related workforce metrics.
• Ensures attendance records are maintained in accordance with organizational, regulatory, and contractual requirements.
• Identifies potential meal-period, rest-period, overtime, and other compliance-related exceptions and escalates concerns through established channels.
• Provides leaders with accurate attendance information to support consistent application of attendance policies.
• Supports effective attendance and leave administration through accurate documentation and coordination.
• Provides attendance data and reports for authorized workforce management and operational needs.

Reporting, Auditing, Date Integrity

• Promotes data integrity by auditing timekeeping information for accuracy, completeness, and compliance.
• Analyzes overtime, attendance, and payroll exception trends and communicates meaningful findings to appropriate leaders.
• Delivers recurring and ad hoc workforce reporting to support authorized business, payroll, and operational decisions.
• Strengthens timekeeping controls, process consistency, and operational efficiency through continuous improvement efforts.
• Maintains electronic and paper records in accordance with organizational retention requirements.
• Supports audit readiness by providing accurate records, data, and information for internal and external audits as needed.

Customer Service & Collaboration

• Serves as a knowledgeable resource for employees and managers on timekeeping procedures, deadlines, and system use.
• Promotes proper timekeeping practices by educating managers and staff on timecard completion and approval expectations.
• Builds effective partnerships with Payroll, Human Resources, Scheduling, and departmental leadership to resolve issues and support timely payroll processing.
• Maintains clear and timely communication with stakeholders regarding payroll deadlines, timekeeping requirements, and related expectations.
• Demonstrates professionalism, responsiveness, and service excellence in all stakeholder interactions.

Continuous Improvement

• Contributes to effective workforce management system implementation, testing, optimization, and process improvement.
• Supports consistent timekeeping and attendance practices through development and maintenance of standard operating procedures.
• Supports organizational initiatives that improve workforce productivity, compliance, and the employee experience.
• Employee Conduct
• Upholds organizational standards by performing responsibilities in accordance with C-I-CARE and demonstrating respect, collaboration, accountability, and service excellence.

Education Qualifications

• High school diploma or GED required. 

Required Knowledge, Skills and Abilities

• Knowledge of payroll processes, workforce management systems, and timekeeping practices.
• Working knowledge of applicable wage-and-hour requirements, overtime rules, meal and rest period requirements, and attendance practices.
• Ability to maintain strict confidentiality of employee information.
• Strong attention to detail and commitment to accuracy.
• Ability to analyze data, identify discrepancies, and resolve timekeeping issues.
• Excellent organizational and time-management skills, including the ability to prioritize competing responsibilities and meet strict deadlines.
• Strong customer service, interpersonal, and written and verbal communication skills.
• Ability to collaborate effectively with employees, managers, Payroll, Human Resources, and organizational leadership.
• Proficiency with Microsoft Office applications, payroll systems, human resources information systems, and workforce management software.
• Ability to work independently and collaboratively in a demanding environment.

These principles apply to ALL employees:

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.

You will do this by executing against our three experience pillars, from the patient and family’s perspective:

• Know Me: Anticipate my needs and status to deliver effective care
• Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
• Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.