Payroll/HR Assistant

Description

 At F&A Federal Credit Union, we are creating exceptional financial opportunities for our members and their families, today, and for generations to come. We proudly serve employees of the LA County Fire Department, Agricultural Commission / Weights & Measures, and local municipal employees and their families. Our mission is to help our members reach their financial goals at every life stage by providing access to the highest value products, superior service, and trusted advice. To really stand out in a constantly changing world, each of us at F&A is values-driven and we share in the responsibility for creating a great workplace. As part of the F&A team, you will enjoy these outstanding benefits:

• Medical, Dental, Vision, and Life Insurance – 100% of employee premiums are paid by F&A 
• Subsidized medical premiums for dependents
• Employee Loan Discount Program – even better rates on your home and car loan
• 401k with employer match up to 3.5%
• Profit sharing – up to 6% of annual salary is contributed each full calendar year worked
• Paid time off accrual starting at 4 weeks per year
• Up to 13 paid holidays
• Flexible spending accounts for health and dependent care
• Voluntary plans – additional life insurance available for employee and family
• Educational assistance program
• Employee assistance program

Essential Job ResponsibilitiesReporting to the HR Manager, the Payroll/HR Assistant is responsible for the accurate and timely processing of the Credit Union's weekly payroll, maintaining the integrity of the Human Resources Information System (HRIS), assisting with recruiting, onboarding and leaves of absence tracking. The responsibilities include assisting with HRIS data management, recruiting and onboarding, leave of absence tracking, benefit management and system-related inquiries. The ideal candidate combines strong attention to detail, sound judgment with confidential information, and a service-oriented approach consistent with the Credit Union's member-and employee-focused culture. 

• Process full-cycle payroll on a weekly schedule, including regular wages, overtime, bonuses, commissions, retroactive pay, and off-cycle/manual checks.
• Review and validate timekeeping data, paid time off accruals, and other inputs to ensure payroll accuracy prior to processing.
• Maintain and update employee records in the HRIS, including new hires, terminations, status changes, compensation changes, tax withholdings, and direct deposit information.
• Administer payroll-related deductions such as benefits premiums, retirement plan contributions (e.g., 401(k), garnishments, and other voluntary and involuntary deductions.
• Reconcile payroll accounts and prepare reports for accounting and maintain reports for audit purposes.
• Ensure compliance with FLSA, IRS, state, and local payroll regulations; prepare and quarterly and year-end reports and documentation as required.
• Maintain the integrity, accuracy, and security of HRIS data; perform regular audits and resolve discrepancies.
• Generate standard and ad hoc reports from the HRIS to support HR, management, audit, and regulatory needs.
• Support benefits administration activities, including open enrollment, life-event changes, and carrier file feeds within the HRIS.
• Respond to employee inquiries regarding pay, deductions, tax forms, and HRIS self-service functions in a timely and professional manner.
• Respond to requests for employment verification requests.
• Maintain confidentiality of all payroll and personnel information.
• Maintain all legally required postings in break room areas.
• Assist with leave of absence tracking and documentation.
• Assist with recruitment activities and onboarding documentation.
• Perform other related HR duties as assigned.

Requirements

•  Minimum of three (3) years of progressively responsible payroll and/or HRIS administration experience.
• Working knowledge of payroll laws and regulations, including FLSA, wage and hour rules, and payroll tax requirements.
• Proficiency with HRIS/payroll platforms and strong data-entry accuracy.
• Intermediate Microsoft Excel skills (e.g., formulas, pivot tables, data reconciliation).
• Demonstrated ability to handle highly confidential and sensitive information with discretion.
• Strong attention to detail, organizational skills, and the ability to meet recurring deadlines.
• Excellent written and verbal communication skills with a service-oriented approach to solving problems and supporting managers and employees.

Preferred

• Hands-on experience using Paylocity (Time & Labor, HR and Performance modules).
• Prior experience in a credit union, bank, or other financial-services environment.
• Familiarity with benefits administration and 401(k)/retirement plan reporting.
• Associate or bachelor's degree in human resources, Accounting, Business Administration, or a related field.

F&A Federal Credit Union is an equal employment opportunity employer. We will consider qualified applicants with criminal histories for employment in a matter consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring (Ban the Box) ordinance. Hourly rate: $29.00 - $37.00 per hour.