Senior Accountant

Description

Senior Accountant – Billing and Reconciliation, Controller Track

Purpose

The Senior Accountant takes ownership of complex customer billing, reconciliation and invoice review in a fast-paced print manufacturing environment where accuracy, curiosity, and practical problem solving are essential. The ideal candidate is exceptionally strong at reconciliation and problem-solving. When numbers don't agree, you don't simply identify the discrepancy—you want to understand why they don't agree, trace the source, determine what should have happened, and correct the underlying issue. You are comfortable working through complicated transactions, reviewing supporting documentation, identifying errors and inconsistencies, and independently reaching a defensible conclusion, and working with job coordinators, purchasing, and sales teams to ensure timely, accurate preparation of invoices for the company’s business forms and election customer base.

The position is designed to expand into broader accounting including month-end processes, account reconciliation, financial review, internal controls, and ultimately a Controller-level role for the right candidate.

Phases of Role Development – Monthly progress reviews conducted to assure reinforcement of expectations. Upon successful mastery, reviews are given annually.

Phase 1-Learn the business through billing: Own complicated billing, reconcile jobs, investigate discrepancies, understand customer requirements, and learn how operational activity flows into the accounting system.

Phase 2 — Expand into accounting: Take on balance-sheet reconciliations, journal entries, month-end close, revenue analysis, audit support, process improvement, and internal controls.

Phase 3 — Controller development: Assume increasing responsibility for the integrity of the general ledger, close process, financial reporting, accounting procedures, and supervision/oversight of accounting functions.

Job Duties

Accounting

• Assure proper posting of invoices, and their alignment with accrual-based pass-through costs such as freight and postage.
• Assemble all documentation necessary to prepare customer invoices (i.e., Bills of Lading, packing lists, freight charges, postage receipts, and job envelopes).
• Generate invoices within 5 days of shipping, tracking all jobs and exercising excellent time management.
• Issue postage deposit invoices by creating customer invoices in Sage accounting system with required supporting documents; email invoices, track payments and associated USPS log reconciliations.
• Work closely with Purchasing/Inventory control to track product purchases and billing on envelopes and other items as needed.
• Provide A/R and invoice ledgers to the sales team; assist in collections upon request from Sales.
• Review and send Monthly statements using Sage 50 accounting software.
• Mail or email customer invoices and statements.
• Work with Credit Manager, customer service team, and shipping department regarding pre-production credit checks.
• Advanced reconciliations.
• Discrepancy research.
• Month end tie outs.
• Audit support.
• Petty cash reconciliation.
• Manual check register and entry.
• Liaison to customer service department during busier times.
• All other duties as assigned.

Reporting Relationships

• Reports to: Chief Financial Officer for all accounting functions.
• Assist local office manager in all accounting related areas, or others as needed.
• Assist Coordinator Lead to check accounting work in that department, prior to invoicing.

Qualifications

• Problem-solving mindset with the ability to investigate inconsistencies, connect information across departments, and follow through until issues are resolved accurately.
• Detail oriented and analytical, with strong critical thinking skills and a desire to understand the “why” behind the numbers.
• Prior accounting experience in a print environment is a plus, but not necessary.
• Prior experience using Sage 50 or other accounting software is a plus, but not necessary.
• Strong Excel skills: Filters, Pivot Tables, Xlookup, conversion to CSV format for software uploads.
• Solid understanding of accounting debits and credits.
• Experience with CA sales tax guidelines.
• Experience with creating Adobe Acrobat Binders.
• Customer account maintenance.
• Working knowledge of Outlook email and Microsoft Office.
• Must be exceptionally well organized with the ability to multitask in a fast-paced environment.
• Excellent math and English aptitude.
• Strong character that thrives under pressure with a love of supporting a highly motivated and productive team.
• Desire for upward mobility by taking on new tasks with enthusiasm.

Physical Environment

• Ability to work overtime and weekends as needed.
• Moderate lifting up to 10 pounds.
• Sitting for long periods of time.
• Regular use of hands and fingers to keyboard and operate office equipment and telephones.

Requirements

Education

• Bachelor’s degree in Accounting, Finance, or a related field required or demonstration of 5-7 years of advanced accounting work experience.

Experience

• Minimum of 5-7 years of progressive accounting experience.
• Experience with month-end and year-end close processes.
• Strong background in general ledger accounting, account reconciliations, and financial reporting.
• Experience working with ERP systems (e.g., SAP, Oracle, NetSuite, Microsoft Dynamics) preferred.

Technical Skills

• Advanced knowledge of Generally Accepted Accounting Principles (GAAP).
• Proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, and financial analysis functions.
• Strong understanding of financial statement preparation and analysis.
• Experience with budgeting, forecasting, and variance analysis.
• Knowledge of internal controls and compliance requirements.