Administrative Assistant

Overview

Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail. May work on special projects to include recording, compiling, retrieving, reporting and analyzing information. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Proficiency with MS Office required. Position will receive direction and support. This position level would typically include junior Administrative Assistant with basic administrative tasks. Prior extensive experience not required.

Responsibilities

• Provide administrative support to the Midland/Delaware OIMS 6.1 Coordinator.

• Create and manage user accounts within the PMeT system.

• Prepare, update, and maintain weekly and monthly reports.

• Coordinate PMeT training activities, including scheduling and sending training reminders.

• Assist with document preparation, copying, filing, and general administrative tasks.

• Maintain accurate records and assist with data entry, tracking, and reporting.

• Support scheduling, calendar management, and coordination of meetings as needed.

• Assist with special projects involving the collection, organization, and reporting of information.

• Prioritize multiple assignments while maintaining accuracy and meeting deadlines.

• Provide general administrative and customer service support to ensure efficient daily operations.

Qualifications

• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

• Strong written and verbal communication skills.

• Excellent organizational skills and administrative coordination abilities.

• Ability to multitask, prioritize responsibilities, and maintain attention to detail.

• Strong customer service skills and ability to communicate professionally with team members.

• Ability to work a standard 40-hour workweek, Monday through Friday.

• Willingness to travel up to 25% as needed.

• Ability to work independently on assigned tasks while receiving direction and support.

Preferred Qualifications

• Previous administrative or customer service experience.

• Experience working with database systems, such as PMeT.

• Advanced knowledge of SharePoint, Power BI, Airtable, and Copilot.