AY Student Assistant for Project Management and Strategy Support (WS-ST2)

Job Title: Student Assistant for Project Management and Strategy Support (WS-ST2)

Classification: Student Employee (non-exempt) 

Name and Address of Employer: St. Olaf College, 1520 St. Olaf Ave, Northfield, MN 55057

If the position requires the student to work off campus, provide the name and address here: N/A

Department Name: Rolvaag Library, Distinctive Collections & College Archives

Unit Number (5 digits): 14001

Length of Position: See Employment Authorization 

Contact Person/Supervisor: Lead Archivist

Wage Range: $12.00-13.00/hour  

Description/Purpose of the Position: 

The Student Assistant for Project Management and Strategy Support will engage in a variety of archive and distinctive collections-related activities. The student will primarily be responsible for the preventative conservation and preservation of archival materials, management of archival and distinctive collections digital assets, facilitation of archives internships, maintenance of newsletter and website presence, leadership of other student employees, the hiring of new student workers in the department, and other special projects as assigned, such as assisting with outreach/displays/exhibits, research for grants and other special projects, as well as the implementation and planning of major strategy initiatives.  The student will also be responsible for the hiring and training of their replacement during their senior year. All Distinctive Collections and College Archives student staff may be trained in and asked to assist with the duties of their student colleagues. This position also offers the possibility of full-time employment during the summer.

Duties and Responsibilities: 

• You will be responsible for the preventative conservation and preservation of archival materials

• You will be responsible for the preparation and organization of archival materials and metadata undergoing the digitization process 

• You will be responsible for the management and upload of digital assets to Digital Olaf

• You will work with the lead Archives and Distinctive Collections staff for the hiring of new student employees

• You will be responsible for implementing and running an internship program 

• You will manage the College Archives and Distinctive Collections web presence 

• You will design and curate a twice-yearly newsletter

• You could be asked to help accession materials and prepare them for archival processing

• You could be asked to help create and set up displays and exhibits

• You could be asked to help at Distinctive Collections and College Archives outreach events

• You will be responsible for the completion and management of special projects

• In your final year, you will play a leading role in training in your successor

Transferable Skills:

• Customer service skills

• Leadership, teamwork, and conflict resolution skills 

• Ability to evaluate information and their sources

• Critical thinking and problem solving skills

• Written and verbal communication skills

• Time management and organizational skills

• Ability to prioritize objectives 

Work Schedule: 

Term: Full Year

Shift: Flexible work schedule based on availability 

Preferred Qualifications: 

• Preference will be given to students who can commit to two or three years in this position

• Interest in the management of archives

• Interest in how college records are preserved

• Desire to help patrons access the materials they need for research

• Excellent customer service skills and a positive personality

• Attention to detail

• Creative and persistent problem-solving skills

• Ability to work independently, and with minimal oversight

• Research skills, including critically considering alternative routes for locating information, knowing when to ask questions, and knowing when to stop

• Time management skills, including the ability to balance multiple requests and tasks

• Ability to juggle multiple projects and competing priorities

• Strong interpersonal and listening skills

• Ability to work with sensitive and confidential information

• Good decision-making skills

• Careful, but timely follow-through on processes and procedures.

• Comfortable learning and using multiple technologies, systems, and data management tools

• Excellent verbal and written communication skills, including phone skills

• Impeccable organization skills

• The ability to improve upon established processes

• Ability to maintain confidentiality

• Ability to work with minimal supervision

 Reasons you should apply:

• You have a strong interest in archives and/or library science

• You are good at working independently

• You know when to ask for help and when to research a problem

• You are flexible, creative, innovative, and willing to learn

• You have an interest in leadership

• You want a dynamic job

This position requires a commitment to continue to serve in the position through graduation. It requires 6-8 hours each week, and with supervisor approval, can accommodate a flexible schedule that can include evenings and weekends. 

Physical and Environmental Factors:

This position requires crouching, kneeling/crawling, stooping, twisting/pivoting, climbing/balancing, reaching overhead, grasping/handling, and lifting and carrying objects up to 20 lbs. to perform the essential functions. It also requires rare exposure to respiratory factors and chemicals to perform the essential functions. Candidates must possess the ability to safely perform the physical work required of all duties with or without reasonable accommodation.

This job description is for general information purposes.  It is not intended to list all duties and responsibilities of the position.  This job description is subject to change at any time by St. Olaf College, with or without prior notice.