Administrative Assistant IV

SAIC is seeking a highly professional and detail-oriented Administrative Assistant to support daily business operations and provide administrative support to leadership and team members. The ideal candidate will possess strong communication skills, excellent time management abilities, and a customer-service mindset. This role is critical to maintaining efficient office operations and ensuring a positive experience for internal and external stakeholders. The role provides administrative support for a program focused on modernization of space launch ranges and digital transformation initiatives supporting the Assured Access to Space mission. The position supports integrated program management activities and is based on-site in Santa Maria, California.

Job Responsibilities:

• Provide administrative support to managers and team members. 

• Manage calendars, schedule meetings, and coordinate conference rooms and virtual meeting logistics. 

• Prepare correspondence, reports, agendas, presentations, and other business materials. 

• Maintain electronic and physical filing systems. 

• Coordinate workspace assignments and office moves.

• Maintain contact lists.

• Help resolve communication gaps that affect workflow.

• Assist with timekeeping and leave-related administrative questions.

• Maintain AECC security training records and ensure completion of initial and annual training.

• Coordinate annual AECC audits.

• Coordinate travel arrangements, expense reporting and deliverable trip reporting as required. 

• Identify, monitor, and order office supplies, furniture, and equipment while maintaining inventory levels. 

• Serve as a point of contact for internal and external communications. 

• Assist with onboarding and offboarding activities and other personnel-related administrative tasks. 

• Support special projects, meetings, and events assigned. 

• Coordinate team-building activities and events to support employee engagement and team cohesion.

• Handle confidential information with discretion and professionalism.

• High school diploma or equivalent; associate's degree preferred. 

• 3+ years of administrative support experience in a professional office environment. 

• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams. 

• Strong written and verbal communication skills. 

• Excellent organizational skills with the ability to manage multiple priorities. 

• Demonstrated attention to detail and problem-solving abilities. 

• Ability to work independently and as part of a team. 

• Professional demeanor and strong customer service skills.

Preferred Qualifications

• Bachelor's degree in Business Administration or a related field.

• Experience supporting senior managers or executives.

• Experience with expense reporting, travel coordination, and procurement processes.

• Knowledge of SharePoint and collaboration tools.

Experience working in a government contracting or corporate environment