Administrative Assistant-Safety Department (Reese)

Description

Administrative Assistant – Safety Department

DHT Group | Reese, Michigan

Position Type: Full-Time | On-Site
Department: Safety
Reports To: Safety Director
Annual Salary: $40,000–$42,000

Position Overview

DHT Group is seeking an organized, detail-oriented Administrative Assistant to support our Safety Department at our Reese, Michigan headquarters.

This position provides administrative and documentation support to the Safety Director and Safety Representative, assisting with regulatory compliance, recordkeeping, safety programs, and day-to-day departmental activities across our transportation operations.

The ideal candidate demonstrates strong organizational skills, attention to detail, accountability, and the ability to manage multiple assignments in a fast-paced environment.

This position supports established safety procedures and compliance processes under the direction of the Safety Director. It does not carry supervisory or independent regulatory decision-making authority.

This is an on-site position. Remote work is not available.

Key Responsibilities

Regulatory Compliance & Documentation

• Assist the Safety Director and Safety Representative with internal and external compliance reporting, documentation, and administrative activities related to safety investigations.
• Review compliance-related documentation and communicate identified discrepancies or concerns to the Safety Representative and/or Safety Director.
• Assist with maintaining records associated with applicable DOT, FMCSA, OSHA, and state regulatory requirements.
• Maintain driver qualification documentation, including medical certifications, CDL information, licensing records, and annual driving record reviews.
• Assist with administrative processing and documentation associated with pre-employment drug screening and the FMCSA Drug & Alcohol Clearinghouse.
• Provide administrative assistance with vehicle accident claims and related documentation.
• Assist with scheduling, documentation, and recordkeeping associated with inspections, assessments, surveys, and safety program evaluations.

Post-Orientation Documentation & Quality Control

• Review completed driver orientation paperwork for accuracy, completeness, and compliance with company policies and applicable regulatory requirements.
• Identify missing, incomplete, or incorrect documentation and coordinate with the Safety Representative and/or Safety Director to address necessary corrections.
• Assist with the organization, filing, and maintenance of completed orientation documentation in the appropriate driver files.

Safety Administration & Fleet Support

• Assist with driver documentation reviews and audits utilizing fleet management and tracking software.
• Track monthly safety training topics, meetings, attendance records, and related documentation for commercial and non-commercial drivers.
• Assist with maintaining fleet safety records and completing required periodic documentation checks.
• Organize and maintain electronic and physical records through scanning, filing, and document distribution.
• Prepare routine correspondence, distribute departmental documentation, and coordinate outgoing mail.
• Assist with inventory and distribution of personal protective equipment (PPE) and first aid supplies for shop personnel and drivers.
• Communicate documentation needs, outstanding items, and administrative concerns to the Safety Representative and/or Safety Director.
• Perform additional administrative duties as assigned by the Safety Director.

Required Qualifications

• High school diploma or equivalent.
• Proficiency with Microsoft Office applications.
• Valid driver's license.
• Strong organizational skills and attention to detail.
• Ability to prioritize assignments and meet established deadlines.
• Demonstrated sense of urgency, accountability, and ownership of assigned responsibilities.
• Ability to maintain confidentiality when handling sensitive employee and regulatory documentation.
• Ability to follow established procedures and communicate effectively with departmental personnel.
• Reliable transportation to the Reese office.

Preferred Qualifications

• Previous administrative experience in transportation, safety, compliance, or a related environment.
• Familiarity with DOT, FMCSA, and OSHA regulations.
• Experience with safety and compliance software, including HireRight and Tenstreet.
• Ability to read and interpret safety regulations, operating procedures, and compliance documentation.
• Strong written communication skills, including preparation of routine reports and correspondence.
• Ability to communicate professionally with drivers, employees, management, and outside agencies.
• Ability to present routine information to groups of employees when requested.

Compensation & Benefits

Annual Salary: $40,000–$42,000

DHT Group offers a comprehensive employee benefits package, including:

• Employee ownership opportunities through the company's stock program.
• Paid vacation after one year of employment.
• Paid time off after 90 days.
• Medical, HSA, vision, and dental insurance options.
• Short-term and long-term disability coverage.
• Company-provided life insurance, with additional coverage options.
• LegalShield and identity theft protection benefits.

About DHT Group

Founded in 1983 and headquartered in Reese, Michigan, DHT Group is an employee-owned transportation and service organization with operations across multiple locations.

Our transportation divisions include Tanker, Gravel Train, Flatbed, and Van operations, supported by additional businesses in Excavating, Landscape Supply, and fleet maintenance.

DHT Holdings also brings together businesses serving a variety of industries, including Blumfield Energy, Blumfield Graphics, Kelly Maintenance, Blumfield Sand & Gravel, and Rohr Gas Equipment.

Our commitment to safety, professionalism, and customer service has guided our operations for more than four decades.

Built on Safety. Driven by Professionals.

Apply Today

Interested candidates are encouraged to apply online:

dht-inc.com/employment

DHT Group is an equal opportunity employer.

Requirements

Required Skills and Experience

• Driver’s License
• Sense of urgency and ownership regarding role and the needs of the department
• Strong attention to detail
• HS diploma
• Personal, reliable transportation to office

Preferred Skills and Experience

• Working knowledge of federal and state safety laws, particularly FMCSR
• Working knowledge of OSHA
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• Ability to write routine reports and correspondence