Executive Assistant-2610100LH05

Position Summary

• Facilitates alignment across the organization, supports informed decision-making, leads executive-level projects and strengthens accountability for key priorities
• Serve as the Executive’s primary strategic support partner, trusted advisor and confidential resource
• Help the Executive evaluate and prioritize competing initiatives, commitments, decisions and organizational objectives based on business impact and urgency
• Maintain an integrated view of the Executive’s priorities, key milestones, dependencies, risks and required decisions
• Act as an extension of the Executive’s office by facilitating communication, reinforcing accountability and promoting timely execution of agreed-upon priorities
• Prepare concise executive briefings, decision-support materials, business cases, scenario summaries and strategic recommendations
• Anticipate emerging issues, identify potential roadblocks and recommend practical solutions before matters require escalation
• Ensure executive decisions and directives are documented, communicated to the appropriate stakeholders and tracked through completion

• Support the Executive in advancing enterprise-wide initiatives, annual goals, operating priorities and strategic plans
• Coordinate with members of the leadership team to promote alignment, clarify expectations and monitor progress against key commitments
• Facilitate cross-functional collaboration on matters that require coordination among departments, offices or business units
• Develop executive dashboards, progress reports, and leadership updates that provide clear visibility into organizational performance and priority initiatives
• Synthesize complex information from multiple sources so the Executive can quickly understand key issues, options and recommended actions
• Keep the Executive informed of significant organizational developments, risks, opportunities and decisions requiring attention

• Lead and coordinate special projects on behalf of the Executive, from scope definition through implementation and closeout
• Develop project plans, milestones, accountability measures, stakeholder strategies and status-reporting processes
• Coordinate cross-functional project teams and resolve routine barriers to maintain momentum and achieve intended outcomes
• Conduct research, analysis, and benchmarking to support strategic planning and executive decision-making
• Identify and recommend process improvements that strengthen organizational effectiveness, leadership visibility and executive office operations

• Draft and edit executive correspondence, presentations, reports, announcements, talking points, speeches and briefing materials for the Executive
• Ensure communications issued from the Executive’s office are clear, consistent, timely and aligned with organizational priorities and leadership tone
• Manage sensitive and confidential communications with sound judgment, professionalism and discretion
• Serve as a liaison between the Executive and internal leaders, employees, clients, partners, board members and other key stakeholders, as appropriate
• Prepare the Executive for internal meetings, client discussions, industry events and other high-visibility engagements

Leadership Meetings and Governance Support

• Plan and coordinate executive leadership meetings, strategic planning sessions, operating reviews and other priority forums led by the Executive
• Develop focused agendas and briefing packages that support decision-making and make effective use of leadership time
• Capture key decisions, commitments, owners, and deadlines and maintain a disciplined follow-up process
• Monitor completion of action items and provide the Executive with concise status updates, risks and areas requiring intervention
• Maintain organized and confidential records of executive decisions, strategic initiatives and leadership commitments

Executive Office Operations

• Establish systems, routines, and workflows that improve the effectiveness, responsiveness and consistency of the Executive’s office
• Triage executive requests and correspondence according to strategic relevance, urgency, confidentiality and required level of executive involvement
• Monitor commitments made by or on behalf of the Executive and ensure appropriate preparation and follow-through
• Maintain the confidentiality and integrity of sensitive executive records, reports, personnel information and strategic documents
• Partner with the Executive Assistant to ensure day-to-day administrative support is seamless, accurate and aligned with the Executive’s priorities

• Bachelor’s degree in business administration, communications, management, organizational leadership or related field of expertise
• Minimum of 8 years working in an executive support role, executive operations or related field, minimum of 5 years supporting an Executive, Chief Executive Officer, President or comparable senior executive
• Demonstrated experience managing executive priorities, strategic initiatives, cross-functional projects and confidential matters
• Exceptional business acumen, executive presence, judgment, discretion and political awareness
• Strong strategic thinking, priority management, project leadership and organizational planning capabilities
• Ability to synthesize complex information and translate it into concise insights, options and recommendations
• Outstanding written, verbal and interpersonal communication skills
• Ability to influence, coordinate and drive accountability without direct authority
• Advanced problem-solving skills and the ability to operate proactively with limited direction
• Experience partnering with senior leadership teams and high-level internal and external stakeholders
• Be an expert in Microsoft Office tools and programs, as well as executive reporting and project tracking tools
• Have exceptional organizational skills

• Previous staff supervision, team leadership, or administrative operations experience

• We offer Medical, Dental, and Vision Plans
• 401K, Paid Maternity Leave, Competitive PTO
• Employee Assistance Program (EAP) and more