HR and Special Projects Support Specialist

Description

NAYA Family Center is looking for a detail-oriented, collaborative HR and Special Projects Specialist to support our Human Resources team and broader organizational initiatives. You’ll support recruiting, onboarding, employee records, HRIS administration, benefits, and other core HR functions while partnering with the COO and senior leadership on special projects, organizational assessments, culture-building efforts, and cross-departmental initiatives. This role also provides cross-trained support for community reception and front office operations and may occasionally assist NAYA’s Data and Evaluation team. It’s an ideal opportunity for an organized, adaptable professional who enjoys variety, manages competing priorities well, and wants to contribute to a culturally specific, community-centered organization.

NAYA offers medical, dental, vision, and life insurance; flexible spending accounts; a 401(k) retirement plan with up to a 6% employer match; 16 paid holidays; and sick and vacation accrual, with vacation accrual increasing with tenure. General working hours are 9:00 a.m.–6:00 p.m., with a flexible schedule available upon approval and occasional evenings and weekends as assigned. This position is primarily office-based and is expected to work on site five days per week, with limited exceptions. The compensation is $28.00–$30.00 per hour.

Who You Are

• You have an Associate’s degree or higher and/or HR or Business coursework or certification, along with 1–3 years of administrative, recruiting, or HR support experience.
• You have a solid understanding of core HR functions, including recruiting, onboarding, employee records, benefits, confidentiality, and compliance, with familiarity with FMLA, OFLA, and ADA.
• You have experience coordinating special projects or cross-functional initiatives and can manage competing priorities, timelines, and deadlines with strong attention to detail.
• You are organized, discreet, and professional, with strong judgment and the ability to handle confidential information appropriately.
• You are comfortable working with HRIS and digital systems; Paylocity experience is preferred, along with proficiency in Microsoft Office, email, scheduling platforms, digital file management, and Canva.
• You communicate clearly and professionally with a variety of audiences and can adapt your approach to different situations.
• You understand the importance of culturally specific and trauma-informed workplace practices; experience working with diverse or culturally specific communities is preferred.
• You hold, or can obtain upon hire, CPR, First Aid, and AED certification.

What You'll Do

• Support core HR operations including recruiting logistics, interview coordination, onboarding, employee records, HRIS data entry, benefits communication, and routine employee inquiries.
• Maintain accurate and confidential employee information while supporting HR compliance, reporting, audits, and digital file management.
• Contribute to strategic HR initiatives such as compensation reviews, employee engagement, performance reviews, and other organizational improvement efforts.
• Partner with the COO and senior leadership on special projects, including organizational assessments, culture-building initiatives, cross-departmental projects, proposals, reports, and implementation plans.
• Coordinate project timelines, track milestones, prepare deliverables, and facilitate communication among stakeholders to keep projects moving forward.
• Support community-facing events, cross-departmental initiatives, and organizational priorities, including occasional projects with NAYA’s Data and Evaluation team.
• Provide cross-trained support for community reception and front office operations as needed.
• Maintain confidentiality and contribute to a safe, respectful, culturally responsive, and collaborative workplace through participation in trainings, meetings, and team projects.

Application Instructions

Providing a cover letter helps us better understand your HR and project coordination experience, your interest in NAYA, and what you would bring to this role, so we encourage you to submit one along with your resume. If you need accommodation during the application process, please email jobs@nayapdx.org.

Questions? Want to learn more about this opportunity before applying? We'd be happy to connect you with our Human Resources leadership team .