Supply Chain Coordinator

Who We Are:

People are our passion and purpose. Come work where you are appreciated for who you are not just what you can do. National Park Medical Center, a 163-bed full-service hospital, is a forward thinking, innovative hospital where trust, teamwork and technology come together to make a positive difference in the health of our community and region.

Where We Are:

Live where others only get to vacation…Hot Springs, located in the gently rolling Ouachita Mountains, offers a unique combination of natural beauty, cultural life, and historical interest. With numerous outdoor activities, art galleries, local shops, and diverse cuisine, Hot Springs has something for everyone.

Why Choose Us:

• Health (Medical, Dental, Vision) and 401K Benefits for full-time employees
• Competitive Paid Time Off 
• Short-term and Long-term disability 100% paid for by the company
• Employee Assistance Program – mental, physical, and financial wellness assistance
• Loan repayment, tuition reimbursement and scholarship opportunities for qualified candidates
• Professional development opportunities, apprenticeship programs, and certification assistance
• And much more…

Position Summary:

The Materials Management Coordinator assists the Director of Materials Management in operating the Materials Management Department in the most efficient and cost-effective manner. Responsibilities include: 

• Establishes and maintains contacts with vendors and suppliers. 
• Achieves max. use of MMIS to track supply usage, streamline procurement and service departments. 
• Analyzes market conditions and statistical data, interviews vendors, and reviews catalogs and other source material to obtain information on items for purchase. 
• Reviews and makes recommendations in reference to all new supplies and equipment.
• Directs the taking of cyclical and year end inventories. 
• Complies with regulatory requirements and Joint Commission National Patient Safety Goals in accordance with hospital policies and procedures.
• Maintains EOC standards by knowing and following procedures in emergency management, hazardous material management, life safety, fire safety, infection control, and security. 
• Functions as a role model for clinical practice to co-workers, students, customers, and Medical Staff to help build and maintain a professional environment. 
• Uses problem-solving methods to facilitate resolution to patient, family, and personnel situations that present in the work area/department. 
• Competently works with Paragon applications (computer system). 
• Reconciles pricing/quantity/item discrepancies for non-storeroom orders placed through CSC (Customer Service Center – Nashville, TN).
• Processes special purchase requests, scans and files documentation through GHX as necessary. 
•  Maintains, orders, and stocks for designated clean supply areas according to predetermined schedule. 
• Checks for expiring product.
• Updates departmental SMART PARS with product changes, additions and deletions.
• Works closely with Director of Materials Management with new projects as they arise.
• Help conduct yearend inventory for all supply areas.
• Cross trains on all aspects of the Purchasing office.
• Other duties as assigned.

Minimum Qualifications:

Education - High school diploma or equivalent required, associate’s degree preferred.

Required Skills - Excellent oral and written communication skills.  Familiarity with organization and functions of each hospital department. Ability to problem-solve effectively and handle stress in a positive manner. Maintain harmonious relationships with nursing personnel, medical staff, hospital administration, and all hospital departments.  Functional Demands Work requires physical ability as walking, standing, sitting, etc. Involves mental activity and problem-solving Talking and listening are essential in instructing and supervising personnel May be exposed to injury by irrational or disturbed patients, patients with communicable diseases, and/or potentially dangerous equipment Risk of exposure to infectious diseases and hazardous materials Walking and standing for long periods of time depending on workload. Walking intermittently through halls of hospital and outside Sitting for long periods of time throughout day Transport (lift, carry, store) materials weighing up to 75 pounds to and from the pharmacy to nursing units and storage areas Bending required frequently, 45-90 degree angles, to check patients and operate machinery Reading and writing required regularly to follow job description.

Minimum Work Experience – 2 years’ experience in materials handling or purchasing.  Knowledge of operating a personal computer and related software equipment. 

EEOC Statement:

National Park Medical Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.