Senior Buyer - Procurement

Job Summary:

The Senior Buyer will be responsible for the procurement and program administration of assigned national goods and services. This position will be the Firm liaison to associated supplier(s) and/or categories.  The Senior Buyer will develop and negotiate contract terms for the Firm and identify and enact initiatives to reduce Firm costs of goods and services. The Senior Buyer will analyze and evaluate suppliers and contracts to avoid risk and achieve the best value for the Firm. The position will manage the contract execution process, resolve problems, mitigate delays and apply best practices for sourcing and the RFP/RFQ development. This position will work closely with internal stakeholders and with the supply base. The Senior Buyer will support and assist with the development and implementation of procurement initiatives that reduce Firm purchase and operational costs, promote profitability, and improve service experience for Firm employees and clients.

Job Duties:

Contract Management, Negotiation 

• Develops and negotiates contract terms for higher dollar spend or contracts/suppliers with higher risk factors for the Firm
• Contracts administration and contract management to include negotiating, establishing, monitoring and enforcing supplier contracts and agreements
• Analyzes and evaluates suppliers and contract agreements to avoid risk
• Works closely with the Office of General Counsel in the contract negotiation/execution process. Work with stakeholders and negotiate business terms
• Writes and issues RFPs, RFIs, RFQs and work closely with business stakeholders in the RFx process
• Obtains and communicates market condition information and technology trends related to commodities and suppliers
• Utilizes market trends to identify and implement appropriate cost controls and business strategy changes. Serves as an expert/consultant for analysis of market conditions and interpretation of trends

Sourcing and Supplier Management

• Works with the Procurement & Supply Chain Manager to lead, develop, and maintain a best in class sourcing function
• Leads sourcing analysis and selection process and perform cost analysis
• Leads the development of contract strategy for strategic suppliers
• Manages supplier relationships for the contracts this position manages and for key suppliers
• Performs business reviews for key suppliers
• Organizes and leads business reviews meetings
• Serves as liaison with suppliers and internal stakeholders 

Track Savings

• Prepares, manages and tracks savings
• Assists Procurement & Supply Chain Manager in reporting savings, and achieving department goals
• Manages renewals and track savings that are negotiated

Review Invoices/Contract Compliance

• Reviews invoicing and consolidated bills of assigned categories for conformance to contracts and policy
• Assists with any supplier payment issues and allocation activities, coordinating with AP, Finance and Firm internal customers

Other 

• Documents firm procedures for areas of responsibility, write and maintain standard work
• Reviews, advises and communicates best practices for national suppliers used by the firm
• Provides data and assists Firm’s internal divisions with projections, budgeting, and supplier service resolution
• Keeps interested departments advised with respect to lead time on critical services or products
• Expands and maintains procurement resources on the Portal for departmental and internal customer use. Coordinate communications and user training.
• Provides daily support to Firm internal customers on procurement matters
• Places and reconciles orders utilizing a purchasing card, in accordance with procurement department and card policies
• Works closely with AP and other departments on problem resolution
• Other duties as required

Supervisory Responsibilities:

• Provide day to day oversight of the purchasing assistant

Qualifications, Knowledge, Skills, and Abilities:

Education:

• Bachelor’s degree and three and (3) or more years of experience working in a purchasing/procurement role, required; focus in Business Administration or Supply Chain Management, preferred; OR
• High School Diploma and six (6) or more years of experience working in a purchasing/procurement role, required

Experience:

• Prior experience negotiating terms and contracts with various providers, preferred
• Prior sourcing experience and expertise with drafting and driving complex RFP’s, preferred
• Prior experience with drafting contract agreements, preferred
• Prior experience working within a professional services firm such as accounting, financial services, business advisory, and/or banking industries, preferred

License/Certifications:

• C.P.M. (Certified Professional in Supply Management – CPSM) or other equivalent certification, preferred

Software:

• Proficient in Microsoft Office Suite, specifically Word and Excel, required
• Oracle Cloud Fusion or similar software experience, preferred
• Proficient in online ordering and data management systems, preferred

Other Knowledge, Skills & Abilities:

• Strong skills in leadership, negotiations, and influencing
• Strong organizational abilities and problem-solving skills
• Ability to think strategically
• Excellent oral and written communication skills, able to communicate at various levels within and outside the organization
• Broad knowledge of current procurement strategies and best practices
• Ability to work independently and in a team environment

Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate’s qualifications, experience, skills, and geography.

National Range: $75,000 - $90,000
Maryland Range:  $75,000 - $90,000
NYC/Long Island/Westchester Range: $75,000 - $90,000