WSP
Document Controls Specialist
110 S. Hartford Ave, Suite 100, Tulsa, OK 74120
First seen by offpeak October 17, 2026
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This Opportunity
WSP is seeking a Document Control Specialist to join our Project Controls team. This will be a hybrid position in Tulsa, OK.
Your Impact
Duties and Responsibilities:
- Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents.
- Work with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed.
- Help implement an efficient work-flow process, monitor daily activity, and implement modifications.
- Work within the existing Electronic Document Management System (EDMS).
- Knowledge of document management process, procedures, and systems.
- Provide Document Management support to the entire project team.
- Retrieve files, Upload / Download files, Manage Document Naming Convention, numbering, assigning, and distribution.
- Process Incoming/Outgoing documentation. Ensure that electronic record files as required are maintained in good order to comply with contractual requirements.
- Familiar with the Submittal and RFI Packages Procedure and Processes.
- Work with project department leads to ensure timely processing of documentation.
Who You Are
Minimum Qualifications:
- Bachelor's Degree or equivalent experience
- 3-5 years of project experience in a Document Control or similar role, working in the engineering/construction sector.
- Must have experience with Microsoft Office
- Experience with SharePoint, Bluebeam and Microsoft 365 is preferred.
- Excellent organization, coordination, and prioritizing skills.
- Strong reading, comprehension, and written retention skills.
- Exhibit good problem solving skills and superior attention to details.
- Exceptional client relations and customer service skills.
- Energetic, self-motivated, and quick to learn with a focus on continuous improvement.
- Ability to work in a team or independently in a multi-disciplinary team environment.
- Maintain confidentiality at all times.
- Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.
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