Physician Recruiting Coordinator

Company Description

TVG-Medulla, LLC is a multi-site healthcare management organization, with an emphasis on providing managed services to chiropractic providers. Medulla provides managed services such as Sales & Marketing, Billing, IT, HR, and Finance to three chiropractic brands, operating under the names of Chiro One, MyoCore, and CORE Health Centers. Medulla is comprised of 830+ employees, with corporate headquarters in Oak Brook, IL and 150+ clinic locations in Illinois, Indiana, Wisconsin, Missouri, Kansas, Kentucky, West Virginia, Texas, Oregon, Washington, and Alaska.

We’re on a mission to build a network of exceptional teams who elevate treatment standards, empower people to reach their mobility goals, and make chiropractic care a cornerstone of community wellness. Our vision is to inspire and empower people in our communities to heal, live and function better.

Job Description

We are seeking an organized, proactive, and detail-oriented Physician Recruiting Coordinator to support our physician recruiting efforts across multiple markets.

Working closely with the Director of Physician Recruitment, this individual will coordinate candidate interviews, clinic visits, hiring activities, student programs, and recruiting events while ensuring a positive and professional candidate experience.

The ideal candidate is an effective communicator who enjoys working with people, managing multiple priorities, and keeping recruiting processes organized and moving forward. This position requires collaboration with physician recruiting leadership, clinical operations, HR, training, credentialing, and marketing teams.

Key Responsibilities

Physician Recruiting & Candidate Coordination

• Review applications, conduct preliminary candidate screenings, and coordinate next steps with the physician recruiting team.

• Schedule and coordinate virtual interviews, follow-up meetings, clinic shadows, and corporate visits for physician candidates.

• Serve as a primary point of contact for candidates throughout the interview and pre-employment process, ensuring timely communication and follow-up.

• Coordinate candidate travel arrangements, accommodations, itineraries, and reimbursement requests as needed.

• Maintain accurate candidate records, interview schedules, and recruiting activity within SmartRecruiters and other designated systems.

• Provide regular updates on candidate progress, interview outcomes, hiring timelines, and outstanding action items.

Recruiting Operations & New Hire Coordination

• Support the preparation and distribution of approved offer letters and related hiring documentation.

• Coordinate pre-employment activities, including background check initiation, onboarding paperwork, and new hire notifications.

• Partner with HR, training, clinical operations, and credentialing teams to ensure a smooth transition from accepted offer to start date.

• Track chiropractic licensing progress, credentialing requirements, and outstanding documentation, escalating potential delays as appropriate.

• Maintain recruiting reports, trackers, requisition information, and hiring records to support accurate reporting and operational efficiency.

• Identify opportunities to improve recruiting workflows, candidate communication, and administrative processes.

University Relations & Student Programs

• Support relationships with chiropractic colleges, universities, student organizations, and professional associations.

• Coordinate student preceptorships, internships, scholarships, clinic shadows, and other educational programs.

• Track student applications, program documentation, evaluations, deadlines, and participation requirements.

• Assist with student ambassador programs, campus presentations, workshops, and networking opportunities.

• Maintain student contact lists, graduation information, and talent community records to support ongoing engagement with future chiropractic graduates.

• Coordinate follow-up communications and recruiting conversations with students approaching graduation.

Recruiting Events & Marketing Support

• Coordinate recruiting events, career fairs, conferences, campus visits, and physician recruiting initiatives.

• Manage event logistics, including registrations, travel, accommodations, promotional materials, shipping, and scheduling.

• Partner with marketing to support recruiting campaigns, social media content, job advertisements, and promotional materials.

• Assist with the creation and distribution of recruiting communications, presentations, and event materials using tools such as Canva.

• Maintain recruiting event calendars, school contacts, advertising schedules, and professional association information.

• Track event participation, candidate engagement, and follow-up activities to support recruiting goals.

Qualifications

Required Qualifications

• Bachelor's degree or an equivalent combination of education and relevant professional experience.

• Minimum of one year of experience in recruiting coordination, human resources, administrative support, or a related field.

• Excellent organizational skills with the ability to manage multiple projects, deadlines, and changing priorities.

• Strong written and verbal communication skills with a professional, service-oriented approach.

• Proficiency in Microsoft Office, including Outlook, Word, and Excel.

• Experience working with an applicant tracking system (ATS) or similar database.

• Strong attention to detail and ability to maintain accurate, confidential records.

• Ability to collaborate effectively with multiple departments and levels of leadership.

• Willingness and ability to travel to recruiting events, college campuses, and other company locations as required.

Preferred Qualifications

• Experience in healthcare recruiting, physician recruiting, or talent acquisition.

• Familiarity with chiropractic education, university relations, or student recruitment programs.

• Experience coordinating career fairs, conferences, or professional recruiting events.

• Working knowledge of SmartRecruiters, Smartsheet, Microsoft Teams, Concur, or Canva.

• Experience supporting recruiting campaigns, candidate engagement, or talent community initiatives.

Additional Information

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Disclaimer

All team members agree to consistently support compliance and TVG-Medulla, LLC policies and Standards of Excellence with regard to maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, adhering to applicable federal, state, and local laws and regulations, accreditation, and licenser requirements (if applicable), and Medulla procedures and protocols. Must perform other related duties and assist with project completion as needed. Team member may be required to provide necessary information to complete a DMV (or equivalent agency) background check.