Administration Manager (MDC)

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Employees at Bernalillo County enjoy the ability to team up with each other to build a high quality of life for our county residents, communities, and businesses. In addition to being an organization with a strong focus on work-life balance, building a culture of flexibility, learning, and belonging the County offers many benefits. Employees of Bernalillo County enjoy many thoughtful rewards such as, but not limited to generous leave accruals; career development opportunities; remote & flex-work options as appropriate; longevity pay; education assistance program; health benefits; lucrative retirement; and so much more.

DUTIES AND RESPONSIBILITIES

• Oversees the overall direction of day-to-day operations in the assigned area, including management and supervision of personnel, staffing, hiring recommendations/decisions, training, assigning and evaluating work and administering disciplinary actions as needed.
• May plan, develop, implement, and administer the department's fiscal policies, including compliance monitoring, procurement regulations, and internal/external audits.
• May prepare monthly financial statements including reconciliation of all bank accounts and fund accounts for any programs funded by department. Audits daily financial transactions and ensures daily financial deposits are completed.
• Assists assigned supervisor in the development, justification and administration of the department's overall annual operating budget; provides data and forecasts additional funds needed for staffing, equipment, materials, travel and supplies; monitors expenditures and approvals, acts as a grant liaison.
• May oversee payroll functions to include timekeeping and may act as travel liaison for the department. Prepares, tracks, and reconciles all travel requests and completed travel.
• Reviews reports and recordkeeping activities filed by assigned personnel for completeness, accuracy, adherence to laws, ordinances, regulations, and codes, as well as policy and procedure guidelines.
• Performs duties of lower-level classifications as needed during emergent situations to ensure adequate coverage and customer service.
• Incumbent(s) in this classification may handle sensitive and/or confidential records, plans, documents, or decisions that require maintaining confidentiality of sensitive information.

*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities.

FUNCTIONAL AREAS

METROPOLITAN DETENTION CENTER

• Oversees overall direction for the day-to-day operations in the administrative section to include management and supervision of personnel, staffing, hiring recommendations/decisions, training, assigning, and evaluating work and administering disciplinary actions as needed.
• Has direct oversight of the recruitment process for MDC which includes recruiting and/or assigning the recruiting function to staff to screen applicants via Community Outreach programs, Job Fairs, and other recruiting methods. Research different avenues of recruitment.
• Ensures staff are conducting criminal background and reference checks on applicants. Assigns and directs subordinates and/or staff to perform pre-employment and intake process of applicants.
• Uses data analysis techniques to track MDC performance measures related to employee staffing, retention, and turnover.
• Develops staffing policies and procedures to ensure compliance and alignment with American Correctional Association (ACA) guidelines, Prison Rape Elimination Act (PREA) standards, state and federal regulations and internal policies.
• Coordination of the Modified/Light Duty program.
• Manages and coordinates special projects, to ensure completion while adhering to set timeframes.
• Responsible for conducting administrative and research studies on a wide range of subjects as assigned, affecting the administration and operation of the department.
• Assists constituents with concerns and will coordinate process improvement initiatives, make referrals to the appropriate department, office or entity and work together with other county departments and/or outside agencies for resolution.
• Identifies suitable areas of strategic improvement, develops plans to initiate improvements, coordinates implementation of those plans and monitors and reports on results.
• Responds to routine inquiries for information.
• May serve as the liaison between the various Department(s).
• Performs duties of lower-level classifications, as needed in emergent situations, to provide adequate coverage and customer service.
• Incumbent(s) in this classification may handle sensitive and/or confidential records, plans, documents, or decisions that require maintaining confidentiality of sensitive information.  

*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities.


MINIMUM QUALIFICATIONS

• High School Diploma or GED
• Seven (7) years of work experience in professional program management, social services, or health care.
• One (1) year of experience in a supervisory role.

*Any equivalent combination of related education and/or experience may be considered for the above requirements.

SUPPLEMENTAL INFORMATION

SCREENING AND COMPLIANCE
The offer of this Bernalillo County position requires compliance with the following:

• • Successful completion of a post-offer medical examination and background investigation.
• • Compliance with the safety guidelines of the County.
• • Completion of FEMA training(s) as assigned to the position.
• • Completion of required supervisory training courses, if applicable.
• • Depending on assignment, some positions in this classification may require possession of a valid New Mexico driver’s license by employment date and maintain while employed in this position.

WORKING CONDITIONS

• Most essential duties are performed indoors in a temperature-controlled environment.
• Indoor working surface is even and may be carpeted or tiled.
• Indoor surfaces are typically dry and may involve the use of stairs.
• Works alone primarily, with or without directions.
• Works with a group at times and with a select team at times.
• Depending on area, worker may be exposed to animals, aggressive animals, animal bites, disease, odors, animal dander, animal byproducts and chemicals.
• Worker may be required to be on-call as necessary.

EQUIPMENT, TOOLS, AND MATERIALS

• Equipment typically used to perform administrative duties include the telephone, computer, telefax machine, photocopy machine, and scanner.
• Materials and products typically handled in the performance of administrative duties include a wide variety of forms and paperwork, reports, various writing utensils and a wide assortment of other basic office supplies and materials.
• Upon assignment, may drive county vehicle.