Support Services Assistant

POSITION SUMMARY

Provide support services for management and staff. Type correspondence, memorandums and other documents in draft and final form from written and dictated material; copy and distribute documents. Schedule and coordinate arrangements for meetings and assemble appropriate information. This may include, but is not limited to scheduling audio/visual equipment and refreshments when requested. Schedule and coordinate use of company vehicles and coordinate arrangements for travel and lodging.

Tri-State recognizes the value of a highly-engaged and committed workforce and provides an excellent benefits program that includes: Medical Insurance, Dental Insurance, Vision Insurance Health Savings Account (HSA), Flexible Spending Accounts (FSA), Tuition Reimbursement, Life Insurance, 401K, Long Term Disability (LTD), Short Term Disability (STD), Employee Assistant Program (EAP) and Paid Leave Benefits.

Support Services Assistant

Hiring Hourly Wage: $24.43

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Assist in compiling, researching, and organizing material for reports, meetings and other special projects.
• Assist in coordinating work with staff members and other clerical staff.
• Receive calls and visitors; schedule meetings and appointments; and relay messages.
• Receive and distribute mail to include screening mail and taking appropriate action.
• Request and distribute office supplies, including but not limited to special orders and general usage or expendable items.
• Initiate purchase requisitions to replenish inventory.
• Reconcile credit card and p-card statements.
• Maintain files, records and other appropriate information.  This includes following record retention requirements as needed for purchase orders, equipment history, environmental and safety records, material safety data sheets, and other management files.
• Maintain management files including but not limited to reader files, project files, and presentations to Executive Staff and the Board of Directors.
• Calculate receipt and disbursement of items covered by material safety data sheets.
• Maintain records for employee safety recognition programs and order awards.
• Charting and graphing plant goals versus actuals for safety, overtime, and plant performance.
• Provide back up for other clerical staff.
• Safely and efficiently operate equipment and computer programs including but not limited to: 
  • radios
  • telephones
  • computers, including but not limited to the following computer programs:
  • Microsoft Word
  • PowerPoint
  • Excel
  • Microsoft Outlook
  • Indus
  • Internet and Intranet
  • Oracle
  • SAS
  • Copy machines, scanners, fax machines, and other office equipment
  • Remote video monitoring equipment
  • Motor vehicles

OTHER DUTIES AND RESPONSIBILITIES 

• Perform other related duties as assigned.
• Contribute to overall plant safety by adhering to safety standards and assisting in the instruction and on-the-job training of apprentices as assigned.
• Keep personal work areas clean and free of safety hazards.
• Comply with work rules and other written or verbal expectations.
• Clean areas as assigned per cleaning schedule.
• Assist in the instruction and on-the-job training of apprentices as assigned.
• Adhere to and demonstrate compliance with appropriate electric utility industry regulatory requirements.  Attain knowledge and remain knowledgeable of development in regulations, laws, standards, and best practices applicable to the functional area including, but not limited to, Standards of Conduct, Environmental, Employment Law, NERC Reliability Standards and Safety.  Must be familiar with, and comply with, all aspects of Corporate Policy C-54, Compliance. 
• Demonstrate behavior consistent with Tri-State’s culture embodied in the Cooperative principles and spirit and core values of technical competency, respect and dignity, accountability, integrity, trustworthiness, and servant leadership to empower or otherwise enable others to optimally perform their job responsibilities. Demonstrate and promote ethics and behaviors consistent with Tri-State’s culture, Board policies, and business practices. Understand and fulfill the role and responsibility for all compliance programs within the company.
• Because Tri-State is an electric utility with continuous service obligations to its customers, regular, reliable, and predictable performance of the essential functions and responsibilities is an essential function of the job.
• Because Tri-State has an obligation to provide continuous, reliable electric service to its customers, the ability to work overtime at any time of the day or week is considered an essential function of the job.

MINIMUM REQUIREMENTS

Support Services Assistant (Craig/montrose) – As of 11/07/2022

Minimum Requirements of the Job:

1.      Must have a satisfactory work record.

2.      Must have and maintain a valid Colorado Class R driver’s license.

3.      Must have previous office experience.

4.      Must have successfully passed or be able to pass the following tests prior to accepting the position (tests are administered by HR):

         a)   HAY Aptitude Written Test Battery 

         b)   Clerical tests: Excel, Word, Writing

Tri-State may require you to demonstrate that you can perform the essential job functions.

(The Company reserves the right to change the minimum requirements at any time as needed.)